Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Converting Imported Information to Numeric Values.
by Allen Wyatt
(last updated October 24, 2020)
Garrett asked if there was a way to quickly convert text data to numerical data. He is importing a text file that uses spaces in the thousands place (1 256) instead of a comma (1,256).
There are several ways to approach this problem. The first is to understand the source of the problem. The text file is probably created on a system that is following a metric standard. Some countries, following the metric standard, use a space for a thousands separator instead of a comma. Thus, you could import the file properly into Excel if you change your regional settings in Windows before starting Excel and doing the import. You can change the regional settings by using the Control Panel.
If you don't want to change the regional settings on your system, there are other approaches you can take. After Excel imports the information, you can select the range of cells that contain numbers and simply do a search and replace. You are searching for a single space and replacing it with nothing. This does away with the space completely, and Excel will then treat the contents of the cell as a number.
You can also use a formula, if desired, to modify the imported data. For instance, if the imported number (containing a space) is in cell A3, you could use this formula to strip out the space:
Note that there is a space between the first set of quotes and nothing between the second set of quotes.
If you have quite a bit of data to convert, or if you have text interspersed with the "numbers-only" cells, then you may decide to use a macro to do the conversion. The following macro works on a selection you make before calling it. It also checks to make sure that the cell—after removing the spaces—contains a numeric value. If it doesn't, then no conversion is done.
Sub ClearSpacesIfNumeric() Dim c As Range 'Cell under examination Dim tmpText As String 'Cell contents without spaces Dim i As Integer 'Simple counter For Each c In Selection tmpText = "" 'Initialize 'Check each character to see if it's a space 'If it isn't, add it to tmpText For i = 1 To Len(c.Text) If Mid(c.Text, i, 1) <> " " Then tmpText = tmpText & Mid(c.Text, i, 1) End If Next i 'tmpText is now the cell contents without spaces 'If tmpText is a number, assign its value to 'the current cell If IsNumeric(tmpText) Then c.Value = tmpText End If Next c End Sub
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (12058) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. You can find a version of this tip for the older menu interface of Excel here: Converting Imported Information to Numeric Values.
Professional Development Guidance! Four world-class developers offer start-to-finish guidance for building powerful, robust, and secure applications with Excel. The authors show how to consistently make the right design decisions and make the most of Excel's powerful features. Check out Professional Excel Development today!
The Analysis ToolPak is used to add some very handy capabilities to Excel. If you don't have it installed, and you can't ...Discover More
Page breaks not appearing where you expect them in your subtotaled data? It could be because of a setting you made in ...Discover More
The Track Changes tool in Excel can be helpful, but it can also be aggravating because it doesn't allow you to use it on ...Discover More
Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.