Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, Excel in Microsoft 365, and 2021. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Fixing the Decimal Point.
Written by Allen Wyatt (last updated February 4, 2023)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, Excel in Microsoft 365, and 2021
Most electronic calculators have an option that allows you to specify a fixed location for a decimal point. This comes in real handy when you are working with dollars and cents, for instance. With the decimal point fixed at two places, you can enter "213" and have the calculator translate it as "2.13". Likewise, if you enter "2", the calculator translates it as "0.02".
Excel has a feature that allows you to do the same thing. To fix the number of decimal places assumed when inputting information, follow these steps:
Figure 1. The advanced options of the Excel Options dialog box.
Remember that this control only affects any new values that you enter into a cell. It does not affect any values entered previously. Thus, if a cell already contains the value 1.2345, then changing the setting to 2 decimal places will not change the value to 1.23 or 123.45.
It also only affects new values entered where you don't include a decimal point. Thus, if you have the decimal places set to 2 and you enter "1.2345" (with the decimal point), then the value entered will include the four decimal places.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (7565) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, Excel in Microsoft 365, and 2021. You can find a version of this tip for the older menu interface of Excel here: Fixing the Decimal Point.
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2023-02-04 11:33:13
J. Woolley
My Excel Toolbox includes the FixedDecimal macro to enable or disable fixed decimal data entry. You can easily adjust the fixed decimal place (positive or negative) assigned to numbers entered without a decimal point.
My Excel Toolbox also includes the following function to return the fixed number of decimal places, or FALSE if that feature is disabled:
=FixedDecimalPlaces()
See https://sites.google.com/view/MyExcelToolbox/
For related discussion, see https://excelribbon.tips.net/T007563_Entered_Values_are_Divided_by_100.html
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