Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Quick AutoFill Variations.

Quick AutoFill Variations

by Allen Wyatt
(last updated October 31, 2016)

1

Everyone knows that when you are working on a spreadsheet and entering text, Excel attempts to be helpful and will suggest AutoFill based on the letters you type. There may, however, be times when you don't remember the exact beginning of the text, so the AutoFill feature is of little value.

One way around this conundrum that allows you to still take advantage of AutoFill is to right-click on the cell where you want to enter information and choose Pick From List from the resulting Context menu. Excel displays a drop-down list that shows the other items you have entered in the column, thereby allowing you to select from the list.

If you need still faster access, you can hold down the Alt key and press the Down Arrow. Excel displays the same list of items and allows you to pick the one you want. (And you don't even need to remove your hands from the keyboard!)

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (9049) applies to Microsoft Excel 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Excel here: Quick AutoFill Variations.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Searching for Styles

If you use styles to format your text, you can later search for words and phrases that are formatted using various styles. ...

Discover More

Viewing Workbook Statistics

Excel keeps track of a range of stats about each workbook you use. If you want to take a look at those stats, it's easy; just ...

Discover More

Word Find and Replace (Special Offer)

Word Find and Replace can help super-charge your document editing tasks. Another way you can increase your proficiency ...

Discover More

Excel Smarts for Beginners! Featuring the friendly and trusted For Dummies style, this popular guide shows beginners how to get up and running with Excel while also helping more experienced users get comfortable with the newest features. Check out Excel 2013 For Dummies today!

More ExcelTips (ribbon)

AutoFill with Random Numbers

When entering data into a worksheet, you may have a need to fill a range of cells with a group of random numbers. This task ...

Discover More

AutoFilling with Weekdays

Need to fill a range of cells with the days of the week? Excel makes it easy to do so using AutoFill.

Discover More

Fast AutoFill

Want to fill a long column with predictive data? It's easy to do by using AutoFill and a double-click of the mouse.

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 3 - 2?

2016-12-29 06:42:10

Rob

Really useful tip! Always wondered how to do this - thanks


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.