Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Displaying the Print Dialog Box in a Macro.

Displaying the Print Dialog Box in a Macro

by Allen Wyatt
(last updated June 5, 2021)

2

Before printing anything in Excel, it is not unusual to display the Print dialog box. This allows you to make changes to how the print job will be handled by the printer driver.

If you are creating a macro that is used to print information from your worksheets, you may want to display the Print dialog box programmatically. The user can then choose to print, directly from within your macro.

To add this capability, simply include the following macro line:

bTemp = Application.Dialogs(xlDialogPrint).Show

The Show method results in the Print dialog box being displayed. When this code line is finished, bTemp will be either True or False. If True, it means that the user clicked on OK in the dialog box, thereby printing something. If False, then the user either clicked on Cancel or the Close button to close the dialog box without printing.

You might wonder if this approach will work in Excel 2013 and later versions seeing as the program now uses what Redmond refers to as "Backstage view" to initiate printing. (Just press Ctrl+P and you can see the printing options in Backstage view.) Fortunately, it does. Later versions of Excel dutifully display the Print dialog box as it appeared in earlier versions of the program, bypassing completely the need for what you see in Backstage view.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the ExcelTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (10321) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. You can find a version of this tip for the older menu interface of Excel here: Displaying the Print Dialog Box in a Macro.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

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What is 9 + 6?

2021-06-08 11:26:49

J. Woolley

@Joan Koskela
See Application.GetSaveAsFilename Method:
https://docs.microsoft.com/en-us/office/vba/api/excel.application.getsaveasfilename
Then see Workbook.SaveAs Method:
https://docs.microsoft.com/en-us/office/vba/api/excel.workbook.saveas
For example:
vName = Application.GetSaveAsFilename(...)
On Error Resume Next
ActiveWorkbook.SaveAs Filename:=vName
bSuccess = (Err.Number = 0)
On Error GoTo 0
If bSuccess Then MsgBox "ActiveWorkbook is now " & vName

Also, see XlBuiltInDialog Enumeration:
https://docs.microsoft.com/en-us/office/vba/api/excel.xlbuiltindialog


2021-06-07 09:32:11

Joan Koskela

Would this work to display the Save As dialog box (xlDialogSaveAs)? I've tried recording a Save As in a macro but when the macro runs it always just saves the document but I need to give it a new unique name each time. I'd save it as a template but it's a work-in-progress and I'd just like it to open the Save As dialog box whenever I or someone else opens it so no one saves the document with data in it.


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