Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Adding Buttons to Your Worksheet.

Adding Buttons to Your Worksheet

by Allen Wyatt
(last updated August 1, 2015)

Probably the most commonly created control object for worksheets is the lowly button. This is because the most common use of buttons is to run macros which you have associated with a workbook. You can insert buttons in your worksheet by use of the Button tool. Follow these steps:

  1. Display the Developer tab of the ribbon.
  2. Click Insert in the Controls group. You'll see a small palette of items you can insert in your document.
  3. Click on the Button tool.
  4. Click in your workbook where you want a corner of the button to appear, but don't release the mouse button.
  5. Move the mouse to specify the size of the button you want.
  6. Release the mouse button.

Excel immediately displays the Assign Macro dialog box, offering you the opportunity to assign a macro to the button. Notice that the dialog box presents a list of previously defined macros, along with a suggested name for the macro to be assigned to this button. The suggested name is comprised of the default name of the button itself (something like Button1) combined with the action that will start the macro (Click). This macro name (Button1_Click) will appear very familiar to people that have programmed in Visual Basic before, since it conforms to the standard way of naming event handlers. (Event handlers are nothing but programming code designed to handle a specific event, such as an object—like a button—being clicked with the mouse.)

To complete your work with the Assign Macro dialog box, select a macro you want assigned to this new button and then click on OK. You can then change the title appearing on the button by clicking your mouse within the button text and entering a new title.

Once the button is finished in this manner, the macro associated with this button will be run whenever anyone clicks on it with the left mouse button. If you use the right mouse button instead, you will see a menu that allows you to delete the button or change the macro assigned to the button.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (10485) applies to Microsoft Excel 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Excel here: Adding Buttons to Your Worksheet.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Inserting Cells in a Table

You can enlarge a table by adding cells where they are needed. Just pick where you want the cells inserted, then use the ...

Discover More

Quickly Inserting the Date Your Way

Tired of messing with inserting the date and then changing it to a format that is more to your liking? There's a quick way ...

Discover More

Creating a Bibliography from Footnotes

Most scholarly papers need to have both footnotes and a bibliography. The two are closely related, as they provide different ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More ExcelTips (ribbon)

Stepping Through a Non-Contiguous Range of Cells

Using macros to step through each cell in a selection is a common occurrence. What if that selected range is made up of ...

Discover More

Aborting a Macro and Retaining Control

If you need to exit a macro before it is finished running, you can do it using a brute force method, or you can build in a ...

Discover More

Removing Pictures for a Worksheet in VBA

Excel allows you to add pictures to your worksheet, even within a macro. However, you might have a bit harder time figuring ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is three more than 5?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.