Written by Allen Wyatt (last updated January 15, 2022)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365
Probably the most commonly created control object for worksheets is the lowly button. This is because the most common use of buttons is to run macros which you have associated with a workbook. You can insert buttons in your worksheet by use of the Button tool. Follow these steps:
Excel immediately displays the Assign Macro dialog box, offering you the opportunity to assign a macro to the button. Notice that the dialog box presents a list of previously defined macros, along with a suggested name for the macro to be assigned to this button. The suggested name is comprised of the default name of the button itself (something like Button1) combined with the action that will start the macro (Click). This macro name (Button1_Click) will appear very familiar to people that have programmed in Visual Basic before, since it conforms to the standard way of naming event handlers. (Event handlers are nothing but programming code designed to handle a specific event, such as an object—like a button—being clicked with the mouse.)
To complete your work with the Assign Macro dialog box, select a macro you want assigned to this new button and then click on OK. You can then change the title appearing on the button by clicking your mouse within the button text and entering a new title.
Once the button is finished in this manner, the macro associated with this button will be run whenever anyone clicks on it with the left mouse button. If you use the right mouse button instead, you will see a menu that allows you to delete the button or change the macro assigned to the button.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (10485) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365. You can find a version of this tip for the older menu interface of Excel here: Adding Buttons to Your Worksheet.
Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!
Besides the regular way of displaying formulas, Excel can also display them using what is called R1C1 format. If you are ...
Discover MoreDoes your macro need to get some input from a user? Here are the ways that Excel provides for that input to be solicited.
Discover MoreWhen running a macro, have you ever seen Excel appear to stop responding? This can be frustrating, but there are a couple ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
2022-01-15 09:34:46
Dave Bonin
Buttons will do the job, but they're really boring to look at.
Personally, I prefer using rounded rectangle shapes...
- Insert tab > Illustrations group > Shapes > Pick the rounded rectangle
- After that, you can format the shape to apply colors, borders, 3-D effects, shadows, etc...
Why shapes?
- Because they offer a lot more formatting options AND you can assign a macro to them just like a button.
Why does formatting matter?
- Because buttons that look more like, well, buttons can make it more obvious to an otherwise newbie user that they are in fact buttons for him/her to click on.
- You can write macro code to change the button text and/or color to convey status changes.
- They just look better and more professional.
Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2025 Sharon Parq Associates, Inc.
Comments