Adding Buttons to Your Worksheet

Probably the most commonly created control object for worksheets is the lowly button. This is because the most common use of buttons is to run macros which you have associated with a workbook. You can insert buttons in your worksheet by use of the Button tool. Follow these steps:

1. Display the Developer tab of the ribbon.
2. Click Insert in the Controls group. You'll see a small palette of items you can insert in your document.
3. Click on the Button tool.
4. Click in your workbook where you want a corner of the button to appear, but don't release the mouse button.
5. Move the mouse to specify the size of the button you want.
6. Release the mouse button.

Excel immediately displays the Assign Macro dialog box, offering you the opportunity to assign a macro to the button. Notice that the dialog box presents a list of previously defined macros, along with a suggested name for the macro to be assigned to this button. The suggested name is comprised of the default name of the button itself (something like Button1) combined with the action that will start the macro (Click). This macro name (Button1_Click) will appear very familiar to people that have programmed in Visual Basic before, since it conforms to the standard way of naming event handlers. (Event handlers are nothing but programming code designed to handle a specific event, such as an object—like a button—being clicked with the mouse.)

To complete your work with the Assign Macro dialog box, select a macro you want assigned to this new button and then click on OK. You can then change the title appearing on the button by clicking your mouse within the button text and entering a new title.

Once the button is finished in this manner, the macro associated with this button will be run whenever anyone clicks on it with the left mouse button. If you use the right mouse button instead, you will see a menu that allows you to delete the button or change the macro assigned to the button.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (10485) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365. You can find a version of this tip for the older menu interface of Excel here: Adding Buttons to Your Worksheet.