Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Printing More Than One Copy.

Printing More than One Copy

Written by Allen Wyatt (last updated January 6, 2024)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365

Excel gives you complete control over how it prints your worksheets. If desired, you can print more than one copy of your information. To print multiple copies, follow these steps:

  1. Display the Print dialog box (Excel 2007.) The easiest way to do this is to just press Ctrl+P. (See Figure 1.)

    2. Figure 1. The Print dialog box.

  2. In the Copies box, indicate the number of copies you want to print.
  3. Set any other printing parameters you want, such as what you want printed and whether it should be collated or not.
  4. Click on OK.

If you are using Excel 2010 or a later version, CTRL+P displays the Print settings page. Follow the above steps to indicate the number of copies you want to print and with what printing parameters you desire. (See Figure 2.)

Figure 2. The Copies box of the Print dialog box.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (12643) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365. You can find a version of this tip for the older menu interface of Excel here: Printing More Than One Copy.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Protecting an Entire Folder of Workbooks

Want to protect the Excel information stored in a particular folder on your system? There are a number of ways you can ...

Discover More

Extracting E-mail Addresses from Hyperlinks

If you have a list of hyperlinked e-mail addresses in a worksheet, you may want to extract the addresses from those ...

Discover More

Colors in an IF Function

You can use the IF worksheet function to test for a number of different conditions or values. You can't use it to check ...

Discover More

Professional Development Guidance! Four world-class developers offer start-to-finish guidance for building powerful, robust, and secure applications with Excel. The authors show how to consistently make the right design decisions and make the most of Excel's powerful features. Check out Professional Excel Development today!

More ExcelTips (ribbon)

Setting Print Quality

When printing information in a workbook, you may want to take advantage of the different print quality settings available ...

Discover More

Fitting Your Printout on a Page

Tired of wasting paper when you print a worksheet? You can scale Excel's output so that it fits only the number of pages ...

Discover More

Selecting a Paper Source

When you print a worksheet, you may want to specify that the printout be done on a particular paper tray in a particular ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

(Your e-mail address is not shared with anyone, ever.)

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 5 + 3?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
OUR COMPANY
OUR PRODUCTS
OUR SITES
 

Copyright © 2025 Sharon Parq Associates, Inc.