Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and Excel in Microsoft 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Removing Spaces.
by Allen Wyatt
(last updated February 22, 2020)
Do you have a lot of data that contains spaces, and you need to remove those spaces? Perhaps you imported it from another program, or the spaces were entered by mistake. For example, you may have a large number of policy numbers in a worksheet, and there are spaces in the policy numbers. If you want to remove those spaces, there are two approaches you can use.
The first approach is to use the SUBSTITUTE function. Let's say that a policy number is in cell A5. In cell B5 you could use this formula:
The result is that cell B5 contains the policy number with all the spaces removed.
The second approach works well if you have a lot of cells containing spaces, and you want to remove them in one step. Create the following macro:
Sub NoSpaces() Dim c As Range For Each c In Selection.Cells c = Replace(c, " ", "") Next End Sub
Select the cells you want to modify, and then run the macro. It examines each cell in the selected range, removing any spaces in that range. The result is then placed back in the same cell.
One final note: You may wonder about using the TRIM function. This worksheet function is helpful in removing excess spaces, but it cannot be used to completely remove spaces, as described in this tip.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (10741) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Microsoft 365. You can find a version of this tip for the older menu interface of Excel here: Removing Spaces.
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