Written by Allen Wyatt (last updated February 24, 2022)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, and Excel in Microsoft 365
When you select a number of cells (not entire rows or columns) and then choose to delete those cells, there are two directions that remaining cells can move: to the left or up. If the selected cells include fewer rows than columns, then Excel offers to move the remaining cells to the left. In all other situations (the number of rows is greater than or equal to the number of columns), then Excel offers to move the remaining cells up, by default.
You may not want to move the remaining cells according to Excel's assumptions; you may want to always move the remaining cells in one particular direction. There are two ways you can go about making this happen. The first is to simply memorize the keystrokes required to always move remaining cells in the desired direction. If you want to always move cells left, you would use the keystrokes Alt, H, D, D, L, Enter. Similarly, if you want to move cells up, just press Alt, H, D, D, U, Enter. If you memorize the keystrokes, you can enter them very quickly and achieve the desired results.
If you are a "mouse person," you may want to create a couple of macros that achieve the desired effect, and then assign those macros to shortcut keys that can pull them up quickly. The following macro will delete the selected cells and shift the remaining cells to the left:
Sub DeleteShiftLeft() Selection.Delete xlShiftToLeft End Sub
With one small change, the macro can shift the remaining cells up:
Sub DeleteShiftUp() Selection.Delete xlShiftUp End Sub
The only drawback to remember about using a macro is that when you invoke any macro, Excel clears the Undo stack. Whereas you could undo a deletion if you used the menus or keyboard, if you use a macro, you cannot undo it or any edits you did before the deletion.
Note:
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (12640) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Microsoft 365. You can find a version of this tip for the older menu interface of Excel here: Default Cell Movement when Deleting.
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2022-02-24 07:51:22
Paul
For fewer keystrokes:
Select cells to delete, then hold down CTRL key and tap minus (-)
This displays the Delete dialog box. Tap l (letter L) to move cells left, u to move cells right and then tap ENTER
CTRL+SHIFT and + key lets you insert cells at selection in a similar way
2021-05-11 14:35:17
Thomas
I have used Excel at home and at work for many years, and have always had it work as you said: when deleting an area that is more rows than columns it defaults to shifting everything left, and when deleting an area that is more columns than rows it defaults to shifting everything up.
In the last couple of weeks, however, my Excel has stopped functioning this way. Now, no matter what size area I try to delete, it defaults to shifting left. I cannot find anything on the web that explains this behavior, nor can I find any option in Excel that would change this default behavior. Do you have any idea why my Excel would suddenly and inexplicably be behaving differently than (a) it always has and (b) the way everyone else seems to understand it to work as well?
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