**Please Note: **
This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), *this tip may not work for you*. For a version of this tip written specifically for earlier versions of Excel, click here: Using an Exact Number of Digits.

Henk asked if there is a way in Excel to display a number using six digits, independent of the placement of the decimal point. For instance, 0.1 would be displayed as 0.10000, 200 would be displayed as 200.000, and 25000 would be displayed as 25000.0.

Unfortunately, there is no formatting that will do the trick; all display formatting seems to be dependent on the position of the decimal point. You can format a display for a specific number of digits after the decimal point, but that number of digits will be used regardless of how many digits appear before the decimal point.

Several *ExcelTips* subscribers came up with suggestions that involve using formulas to display the number as desired. For instance, the following formula will display the value in A1 using six digits:

=FIXED(A1,IF(ABS(A1)<1,5,5-INT(LOG(ABS(A1)))),TRUE)

Other readers provided formulas that relied on converting the number to a text string and displaying it as such. Converting a number to its textual equivalent, however, has the distinct drawback of no longer being able to use the number in other formulas. (Remember—it is text at this point, not a number.) The above formula does not have that limitation.

If you wanted to, you could also use a macro to set the formatting within a cell that contains a value. The advantage to such a macro is that you don't have to use a cell for a formula, as shown above. The drawback to a macro is that you need to remember to run it on the cells whenever values within them change. The following macro is an example of such an approach:

Sub SetFigures() Dim iDecimals As Integer Dim bCommas As Boolean Dim sFormat As String Dim CellRange As Range Dim TestCell As Range bCommas = False 'Change as desired Set CellRange = Selection For Each TestCell In CellRange If Abs(TestCell.Value) < 1 Then iDecimals = 5 Else iDecimals = 5 - Int(Log(Abs(TestCell.Value)) / Log(10#)) End If sFormat = "0" If bCommas Then sFormat = "#,##0" If iDecimals < 0 Then sFormat = "General" If iDecimals > 0 Then sFormat = sFormat & _ "." & String(iDecimals, "0") TestCell.NumberFormat = sFormat Next TestCell End Sub

In order to use the macro, simply select the cells you want to format, then execute it. Each cell in the range you selected is set to display six digits, unless the number in the cell is too large or too small.

*Note:*

If you would like to know how to use the macros described on this page (or on any other page on the *ExcelTips* sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

*ExcelTips* is your source for cost-effective Microsoft Excel training.
This tip (10920) applies to Microsoft Excel 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Excel here: **Using an Exact Number of Digits**.

**Solve Real Business Problems** Master business modeling and analysis techniques with Excel and transform data into bottom-line results. This hands-on, scenario-focused guide shows you how to use the latest Excel tools to integrate data from multiple tables. Check out *Microsoft Excel 2013 Data Analysis and Business Modeling* today!

As you are formatting a worksheet, Excel allows you to easily add borders to cells. Adding rounded corners to cells is a ...

Discover MoreNeed to cram a bunch of text all on a single line in a cell? You can do it with one of the lesser-known settings in Excel.

Discover MoreIf you want information to display on the screen using fractions instead of decimals, you're in luck. Excel provides ...

Discover More**FREE SERVICE:** Get tips like this every week in *ExcelTips,* a free productivity newsletter. Enter your address and click "Subscribe."

2015-05-13 16:41:58

patman

You have '1' in A1, '2' in A2, etc, you want it to be '000001', '000002', etc on down the column. Manually type the extra 0s in those cells, highlight them and drag them with the bottom-right handle down the column over the numbers. The numbers are now all 6-digits with leading 0s.

2015-01-16 10:13:33

Dennis Costello

4656.25 * 2510.35 = 11,688,817.1875, which on my calculator rounds to .19

2014-12-24 04:07:26

Naba Raj Bagale

2510.35

= 11688817.19

Rather the exact number should be 11688817.18

I am terrified with this case. Can you give me solution please.

2014-12-01 04:52:02

Pete

=FIXED(A1,5-INT(LOG(ABS(A1))),TRUE)

otherwise the formula suggest above

will yeald wrong results with numbers

smaller than 1 (eg. 0.0012345678)

2014-11-29 20:18:19

Bill Macky

'aaa is value, b is figures displayed,c is 1 for commas

Function MyFixed(aaa, b, c)

MyFixed = Application.WorksheetFunction.Fixed(aaa, b - Int(Log(Abs(aaa)) / Log(10)) - 1, c)

End Function

Seems to work. Actually something I've wanted for a while.

Got a version of Excel that uses the
ribbon interface (Excel 2007 or later)?
**This site is for you!** If you
use an earlier version of Excel, visit
our *ExcelTips* site focusing on the menu interface.

**FREE SERVICE:** Get tips like this every week in *ExcelTips,* a free productivity newsletter. Enter your address and click "Subscribe."

Copyright © 2019 Sharon Parq Associates, Inc.

## Comments