Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Printing Workbooks in a Folder.

Printing Workbooks in a Folder

by Allen Wyatt
(last updated January 27, 2020)

Have you collected a bunch of workbooks in a folder, and you want to print all of them at once? There are a couple of quick and easy ways you can do this. The first method involves the use of Windows, not Excel. Follow these general steps:

  1. Display the folder that contains all the documents you want to print.
  2. Create a selection set of the documents you want to print. (Select them all, using Ctrl and Shift to help put the selection set together.)
  3. Right-click on one of the selected workbooks. Windows displays a Context menu.
  4. Choose Print from the Context menu.

Excel is automatically started and each workbook is printed, in turn. You can also apply a variation on this approach:

  1. Display the Open dialog box. (In Excel 2007 and Excel 2010, just press Ctrl+O. In Excel 2013 press Ctrl+O and then click Computer | Browse.) In later versions of Excel press Ctrl+ O and then click Browse.
  2. Using the controls in the dialog box, display the folder that contains the workbooks you want to print.
  3. Create a selection set of the workbooks you want to print.
  4. Right-click the selection set and choose Print from the resulting Context menu.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (11166) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. You can find a version of this tip for the older menu interface of Excel here: Printing Workbooks in a Folder.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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