Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Printing Workbooks in a Folder.

Printing Workbooks in a Folder

by Allen Wyatt
(last updated January 27, 2020)

Have you collected a bunch of workbooks in a folder, and you want to print all of them at once? There are a couple of quick and easy ways you can do this. The first method involves the use of Windows, not Excel. Follow these general steps:

  1. Display the folder that contains all the documents you want to print.
  2. Create a selection set of the documents you want to print. (Select them all, using Ctrl and Shift to help put the selection set together.)
  3. Right-click on one of the selected workbooks. Windows displays a Context menu.
  4. Choose Print from the Context menu.

Excel is automatically started and each workbook is printed, in turn. You can also apply a variation on this approach:

  1. Display the Open dialog box. (In Excel 2007 and Excel 2010, just press Ctrl+O. In Excel 2013 press Ctrl+O and then click Computer | Browse.) In later versions of Excel press Ctrl+ O and then click Browse.
  2. Using the controls in the dialog box, display the folder that contains the workbooks you want to print.
  3. Create a selection set of the workbooks you want to print.
  4. Right-click the selection set and choose Print from the resulting Context menu.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (11166) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. You can find a version of this tip for the older menu interface of Excel here: Printing Workbooks in a Folder.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Changing the Attached Template

Templates, when attached to a document, can greatly affect how that document looks. You can change from one template to ...

Discover More

Jumping to a Relative Footnote

Footnotes can be a great addition to any document that needs detailed referencing of citations. You can navigate from one ...

Discover More

Contingent Validation Lists

Data validation can be used to create lists of choices for entry into a particular cell. Using the techniques in this tip ...

Discover More

Excel Smarts for Beginners! Featuring the friendly and trusted For Dummies style, this popular guide shows beginners how to get up and running with Excel while also helping more experienced users get comfortable with the newest features. Check out Excel 2013 For Dummies today!

More ExcelTips (ribbon)

Protecting Print Settings

Need to have your print settings always be a certain way? Tired of resetting the settings after others use the workbook ...

Discover More

Printing in Black and White and Color

Excel can print your worksheets in either black and white or color. If you want to print everything in black and white ...

Discover More

Selecting a Paper Size

Excel can print your worksheet on just about any paper size you can imagine. How you select the paper size you want used ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 2 + 4?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.