Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Using a Different Footer on Secondary Pages.

Using a Different Footer on Secondary Pages

by Allen Wyatt
(last updated November 20, 2019)

3

When creating a worksheet that will eventually be printed, you may want to use a different footer on the first page of your document than you do on the subsequent pages. There is no way to do this directly in Excel, but you can use a macro to accomplish the task.

The following macro will set the footers for a worksheet depending on what is being printed. Actually, it sets the footers for the first page, and then prints that page. Then it sets the footers for the other pages, and prints them.

Sub PrintSheet()
    Dim sP1Left As String
    Dim sP1Center As String
    Dim sP1Right As String
    Dim sP2Left As String
    Dim sP2Center As String
    Dim sP2Right As String

    ' Define first-page footers
    sP1Left = "First page left"
    sP1Center = "First page center"
    sP1Right = "First page right"

    ' Define second-page footers
    sP2Left = "Second page left"
    sP2Center = "Second page center"
    sP2Right = "Second page right"

    ' Set up and print first page
    With ActiveSheet.PageSetup
        .LeftFooter = sP1Left
        .CenterFooter = sP1Center
        .RightFooter = sP1Right
    End With
    ActiveSheet.PrintOut 1, 1

    ' Set up and print other pages
    With ActiveSheet.PageSetup
        .LeftFooter = sP2Left
        .CenterFooter = sP2Center
        .RightFooter = sP2Right
    End With
    ActiveSheet.PrintOut 2
End Sub

To use the macro, all you need to do is change the footer definitions. Change the variable values in the "Define first-page footers" area and the "Define second-page footers" area in order to get just the output you want.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the ExcelTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (11287) applies to Microsoft Excel 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Excel here: Using a Different Footer on Secondary Pages.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

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What is 9 + 6?

2019-11-20 14:05:45

Willy Vanhaelen

In my opinion, this is a lot clearer:

Sub PrintSheet()
' Set up and print first page
With ActiveSheet.PageSetup
.LeftFooter = "First page left"
.CenterFooter = "First page center"
.RightFooter = "First page right"
End With
ActiveSheet.PrintOut 1, 1

' Set up and print other pages
With ActiveSheet.PageSetup
.LeftFooter = "Other pages left"
.CenterFooter = "Other pages center"
.RightFooter = "Other pages right"
End With
ActiveSheet.PrintOut 2
End Sub

(see Figure 1 below)

Figure 1. Fig 1


2017-06-13 13:07:48

Dennis Costello

I haven't run the experiments, but with all these tips that involve multiple <worksheet>.Print operations I'm concerned that each one might be a separately queued print job, which gives rise to two concerns:
- On corporate, shared printers, you'd get one or more, separate flag pages for each .Print operation
- If you were trying to do duplex printing, for this tip in particular, page 2 would start a new job on a new piece of paper, instead of being on the back side of page 1.


2016-05-07 17:12:12

Paul

Excel 2010 onwards does (I think) let you have a different first page header/footer and/or different odd and even header/footers.

Click File, choose Print and click
Page Setup at the bottom of the Print settings. On the Header/Footer tab you can now choose the options you require.

Click the Custom Header or Custom Footer button to see tabs for the different headers/footers you have opted for.


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