Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Quickly Filling a Column.

Quickly Filling a Column

by Allen Wyatt
(last updated October 17, 2015)

9

When creating a many-row worksheet, it is often necessary to type a formula in one of the top rows and fill the column with that same formula. A convenient way to find the bottom of the column is to go there once (when you are first working with the worksheet) and place a character in each cell of the last row.

Now, when you place your formula at the top of the column, you can simply do this:

  1. Select the cell that has your formula in it. (The one you just entered.)
  2. Press Ctrl+Shift+Down Arrow. This selects all the cells from the formula through the "bottom marker" in the column.
  3. Press Ctrl+D. The selected cells are filled with the formula.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (11442) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. You can find a version of this tip for the older menu interface of Excel here: Quickly Filling a Column.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Controlling the Program Used with Hyperlinked Images

How to tell Windows which program to use for graphics with hyperlinks.

Discover More

Displaying the AutoShapes Menu

When adding AutoShapes to a worksheet, it can be bothersome to continually work with the menu structure to place them. It ...

Discover More

WindowsTips 2016 Archive (Table of Contents)

WindowsTips is a weekly newsletter that provides tips on how to best use the Windows operating systems. At the ...

Discover More

Program Successfully in Excel! John Walkenbach's name is synonymous with excellence in deciphering complex technical topics. With this comprehensive guide, "Mr. Spreadsheet" shows how to maximize your Excel experience using professional spreadsheet application development tips from his own personal bookshelf. Check out Excel 2013 Power Programming with VBA today!

More ExcelTips (ribbon)

Editing the Same Cell in Multiple Sheets

When creating a workbook, you may need to make changes on one worksheet and have those edits appear on the same cells in ...

Discover More

Ignoring Paragraph Marks when Pasting

Paste information in a worksheet, and you may end up with Excel placing it into lots of different cells. If you want it ...

Discover More

Uncovering and Removing Links

Excel allows you to reference data in other workbooks by establishing links to that data. If you later want to get rid of ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 5 + 2?

2015-10-19 13:28:13

James

Thanks I find these tips to be helpful.
I have a question about Pieter de la Court comment on 17 Oct 2015, can this be done to update a row (not a column as in your example)?
Thanks


2015-10-19 04:07:37

Gerhard

Instead of Ctrl+Shift+DownArrow, you could use Shift+End+DownArrow. One key saved :-)


2015-10-17 16:22:28

Alan Wilcox

I agree with Pieter de la Court. i use this all the time, at least once a week in 2 reports that I have to produce. i delete the contents of the column. Do a VLOOKUP to insert the stock for Row1, then using the copy handle of that cell double click it and it fills the column with all the stocks for each item until it reaches the last line of the report.
Regards
Alan


2015-10-17 09:22:48

Ingvard Bach

Good trick and it works similarly with the other arrows


2015-10-17 08:57:59

freddy lemmens

@ Aref: when your data set is formatted as a table, these 'tricks' are not needed. The whole column fills automatically with the formula you have typed, for as many lines there are in the table.


2015-10-17 08:54:26

freddy lemmens

@ Pieter, your solutions is a great time saver BUT only when there is data on the left side of the cell you double-click.


2015-10-17 08:04:06

Steve F

Copy the formula then f5 to enter the range and paste to the selected cells


2015-10-17 06:43:41

Aref Assadollahzadeh

Dear Sir,
I think there is a problem for this tip that means if you Press Ctrl+Shift+Down Arrow This selects all the cells from the formula through the "bottom marker" in the column.
Question:How about if you only want to copy the formula to 200 row only and you have many columns to do this one by one ?


2015-10-17 06:16:31

Pieter de la Court

There is an even simpler way to do this, without having to place bottom markers:
Just enter the formula in the first row of the table (under the header) and double-click the copy handle of the same cell. (The copy handle is a small square dot at the right bottom corner of the cell. The cursor changes into a + sign when you hover over this spot).


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.