Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Quickly Filling a Column.

Quickly Filling a Column

by Allen Wyatt
(last updated October 17, 2015)

9

When creating a many-row worksheet, it is often necessary to type a formula in one of the top rows and fill the column with that same formula. A convenient way to find the bottom of the column is to go there once (when you are first working with the worksheet) and place a character in each cell of the last row.

Now, when you place your formula at the top of the column, you can simply do this:

  1. Select the cell that has your formula in it. (The one you just entered.)
  2. Press Ctrl+Shift+Down Arrow. This selects all the cells from the formula through the "bottom marker" in the column.
  3. Press Ctrl+D. The selected cells are filled with the formula.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (11442) applies to Microsoft Excel 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Excel here: Quickly Filling a Column.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Can't Merge Alphanumeric Data Correctly

When you merge data from Excel into a Word document, you may need to do some conditional processing based on the data you are ...

Discover More

Moving Custom Formats to Number Formatting Categories

Moving your custom formats into a formatting category other than "custom" isn't something you can do in Excel. Here's ...

Discover More

Extra Spaces after Inserting a Building Block

Building blocks are a great tool for inserting standard information in your documents. It is also possible, however, to get ...

Discover More

Solve Real Business Problems Master business modeling and analysis techniques with Excel and transform data into bottom-line results. This hands-on, scenario-focused guide shows you how to use the latest Excel tools to integrate data from multiple tables. Check out Microsoft Excel 2013 Data Analysis and Business Modeling today!

More ExcelTips (ribbon)

Pasting Multiple Paragraphs Into a Single Cell

Copying information from one program (such as Word) to another (such as Excel) is a common occurrence. If you want to paste ...

Discover More

Selecting Formulas

Want to select only the formulas in your worksheet? It's easy to do using the Go To Special dialog box.

Discover More

Defining Shortcut Keys for Symbols

Do you need to use symbols frequently in your Excel data? The common way to insert them is by using the Symbol dialog box. ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is nine more than 8?

2015-10-19 13:28:13

James

Thanks I find these tips to be helpful.
I have a question about Pieter de la Court comment on 17 Oct 2015, can this be done to update a row (not a column as in your example)?
Thanks


2015-10-19 04:07:37

Gerhard

Instead of Ctrl+Shift+DownArrow, you could use Shift+End+DownArrow. One key saved :-)


2015-10-17 16:22:28

Alan Wilcox

I agree with Pieter de la Court. i use this all the time, at least once a week in 2 reports that I have to produce. i delete the contents of the column. Do a VLOOKUP to insert the stock for Row1, then using the copy handle of that cell double click it and it fills the column with all the stocks for each item until it reaches the last line of the report.
Regards
Alan


2015-10-17 09:22:48

Ingvard Bach

Good trick and it works similarly with the other arrows


2015-10-17 08:57:59

freddy lemmens

@ Aref: when your data set is formatted as a table, these 'tricks' are not needed. The whole column fills automatically with the formula you have typed, for as many lines there are in the table.


2015-10-17 08:54:26

freddy lemmens

@ Pieter, your solutions is a great time saver BUT only when there is data on the left side of the cell you double-click.


2015-10-17 08:04:06

Steve F

Copy the formula then f5 to enter the range and paste to the selected cells


2015-10-17 06:43:41

Aref Assadollahzadeh

Dear Sir,
I think there is a problem for this tip that means if you Press Ctrl+Shift+Down Arrow This selects all the cells from the formula through the "bottom marker" in the column.
Question:How about if you only want to copy the formula to 200 row only and you have many columns to do this one by one ?


2015-10-17 06:16:31

Pieter de la Court

There is an even simpler way to do this, without having to place bottom markers:
Just enter the formula in the first row of the table (under the header) and double-click the copy handle of the same cell. (The copy handle is a small square dot at the right bottom corner of the cell. The cursor changes into a + sign when you hover over this spot).


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.