Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Preparing a Chart Sheet for Printing.

Preparing a Chart Sheet for Printing

Written by Allen Wyatt (last updated January 21, 2023)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365


Excel allows you to use two types of charts: embedded charts and chart sheets. Since an embedded chart is included as part of a regular worksheet, you can print one just as you would any other worksheet.

Chart sheets, on the other hand, take a bit more preparation in order to print. To modify how a chart sheet appears, display the Page Layout tab of the ribbon and click the small icon at the lower-right of the Page Setup group. Excel displays the Page Setup dialog box. Make sure you select the Chart tab; there you can select the quality of the printout and specify if you want to print the chart in black and white or not. (See Figure 1.)

Figure 1. The Chart tab of the Page Setup dialog box.

If you don't see a Chart tab in the Page Setup dialog box, then you don't have a chart sheet displayed. Remember that the chart tab only appears of you have a Chart sheet selected.

As with any other graphics image, you can resize a chart sheet. As you move the mouse pointer over the sizing handles that appear around a selected chart sheet, the mouse pointer changes to a sizing arrow. Click on a sizing handle and drag the border of the chart to reflect the size you want to use. The direction of the arrowheads indicates the direction you can move the border. When you release the mouse button, the chart is resized and redrawn automatically.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (11915) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365. You can find a version of this tip for the older menu interface of Excel here: Preparing a Chart Sheet for Printing.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Field Calculations in Locked Forms

When adding form fields to a document, you may want some of the fields to be automatically calculated from other fields. ...

Discover More

Changing Headers and Footers

Editing what is in your page header or footer is fairly easy, and you can use the same editing techniques you already ...

Discover More

Relative References to Cells in Other Workbooks

When you construct a formula and click on a cell in a different workbook, an absolute reference to that cell is placed in ...

Discover More

Best-Selling VBA Tutorial for Beginners Take your Excel knowledge to the next level. With a little background in VBA programming, you can go well beyond basic spreadsheets and functions. Use macros to reduce errors, save time, and integrate with other Microsoft applications. Fully updated for the latest version of Office 365. Check out Microsoft 365 Excel VBA Programming For Dummies today!

More ExcelTips (ribbon)

Make that Chart Quickly!

Need to generate a chart in the fastest possible way? Just use this shortcut key and you'll have one faster than you can ...

Discover More

Excel Charts in PowerPoint

A common place to use Excel charts is in your PowerPoint presentations. How you paste those charts into the presentation ...

Discover More

Charting with a Large Number of Data Set Formats

When you are trying to convey quite a bit of data in a chart, formatting all your data series can be challenging. This ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is seven less than 8?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.