Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Changes in Font Size when Copying.

Changes in Font Size when Copying

by Allen Wyatt
(last updated July 31, 2020)

4

Excel provides a number of ways that you can copy information from one worksheet to another. The method you use in your copying can affect what you seen when the copy operation is completed.

If you strictly do a copy/paste operation (you press Ctrl+C to copy the source, and then use Ctrl+V to paste to the target), then Excel copies everything it can in the operation: cell contents, content formatting, conditional formatting, and other particulars about the cell. In essence, the cell (and everything about the cell) is copied from the source to the target. The only thing not copied is cell height and width.

The upshot of this behavior is that pasting can have undesired effects on your target worksheet. For instance, your source worksheet may use a particular formatting scheme that is different from the formatting scheme in the target worksheet. As an example, the source may have cells formatted to use 11-point text, and the target may use 10-point text. If you copy cells from the source and then paste them into the target, the information in the pasted cells will appear larger than the text in the surrounding cells. Why? Because the larger font was copied from the source, replacing the font in the target cells.

You can affect what is copied and what isn't copied by making your selection and pressing Ctrl+C, then selecting the target cells and displaying the Paste Special dialog box. (To display the dialog box, display the Home tab of the ribbon, click the down-arrow under the Paste tool, then choose Paste Special.) Use the controls at the top of the dialog box to specify exactly what should be pasted to the target cells.

For example, if you didn't want the source formatting to be placed into the target cells, all you need to do is make sure you choose the Formulas radio button in the Paste Special dialog box. This pastes the cell contents and nothing else.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (12320) applies to Microsoft Excel 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Excel here: Changes in Font Size when Copying.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

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What is 9 + 5?

2021-05-25 15:52:07

Chris Aanes

in office products don't forget about format painter. click on text size you want - click on format painter(under home tab) and then click on the problem child.


2020-07-31 10:35:16

Mark

Keyboard Shortcut: Select the cell you want to paste to, then type Ctrl-Alt V. All the paste options appear in a box, and you can use the arrow keys and enter to paste. If your in the same worksheet you copied from, you can use the arrow keys to select the cell to paste to -no mouse required! I use this most often to copy Formats from one cell to another (fill color, font, font color and size, borders, etc.) pretty much everything except the text that's already in the cell.
(see Figure 1 below)

Figure 1. Ctrl-Alt V


2020-07-31 07:38:20

Mark

My favorite shortcut is Alt E, S, V.

Alt E, S brings up the Paste Special pop-up and you can access all the paste special function should you forget the keyboard shortcut for one of the.

Another favorite is Alt E,S,T - Paste Formats


2016-10-28 04:05:55

Albert

Shortcut for Paste Special = Ctrl+Alt+V


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