Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Changes in Font Size when Copying.

Changes in Font Size when Copying

by Allen Wyatt
(last updated October 8, 2016)

1

Excel provides a number of ways that you can copy information from one worksheet to another. The method you use in your copying can affect what you seen when the copy operation is completed.

If you strictly do a copy/paste operation (you press Ctrl+C to copy the source, and then use Ctrl+V to paste to the target), then Excel copies everything it can in the operation: cell contents, content formatting, conditional formatting, and other particulars about the cell. In essence, the cell (and everything about the cell) is copied from the source to the target. The only thing not copied is cell height and width.

The upshot of this behavior is that pasting can have undesired effects on your target worksheet. For instance, your source worksheet may use a particular formatting scheme that is different from the formatting scheme in the target worksheet. As an example, the source may have cells formatted to use 11-point text, and the target may use 10-point text. If you copy cells from the source and then paste them into the target, the information in the pasted cells will appear larger than the text in the surrounding cells. Why? Because the larger font was copied from the source, replacing the font in the target cells.

You can affect what is copied and what isn't copied by making your selection and pressing Ctrl+C, then selecting the target cells and displaying the Paste Special dialog box. (To display the dialog box, display the Home tab of the ribbon, click the down-arrow under the Paste tool, then choose Paste Special.) Use the controls at the top of the dialog box to specify exactly what should be pasted to the target cells.

For example, if you didn't want the source formatting to be placed into the target cells, all you need to do is make sure you choose the Formulas radio button in the Paste Special dialog box. This pastes the cell contents and nothing else.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (12320) applies to Microsoft Excel 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Excel here: Changes in Font Size when Copying.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Automatic Non-breaking Spaces in Dates

It drives some people crazy to have a date break across two lines. If you find yourself in this mindset, then you'll ...

Discover More

Changing Typeface with Conditional Formatting

Conditional formatting can be a great way to modify how the information in your worksheet is displayed. The feature has its ...

Discover More

Adding a Text Box

Text boxes can be a great aid in laying out the text in your slides or when you want to place text over the top of a graphic. ...

Discover More

Excel Smarts for Beginners! Featuring the friendly and trusted For Dummies style, this popular guide shows beginners how to get up and running with Excel while also helping more experienced users get comfortable with the newest features. Check out Excel 2013 For Dummies today!

More ExcelTips (ribbon)

Easily Dividing Values by 1000

Sometimes the data in a worksheet isn't in the exact format desired. If you want to dividie your values by 1,000, there are a ...

Discover More

Converting Forced Text to Numbers

If you have some numbers stored in cells that are formatted as text, you may get some surprises when you try to use those ...

Discover More

Scroll Wheel Doesn't Work when Editing

Using the mouse's scroll wheel can help improve how you edit information in a worksheet. Here's how to make sure that the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 7 - 0?

2016-10-28 04:05:55

Albert

Shortcut for Paste Special = Ctrl+Alt+V


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.