Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Massive Printouts.

Massive Printouts

by Allen Wyatt
(last updated July 9, 2016)

1

Ever had this happen to you? You run a print job and are surprised to get 22 pages of output. That would have been fine, except you were expecting one or two at the most. Problem is, most of the pages that came out of the printer are empty!

The problem is most likely that you mistakenly selected a cell at a distant column and row and bumped into your Space Bar. That leaves no visible signs, but Excel thinks you want to print this space.

The solution is as simple as this:

  1. Press Ctrl+End. Excel moves to the cell it thinks is at the lower-right corner of your data.
  2. If there is nothing else in that column, delete the column.
  3. If there is something in the column, but nothing else in that row, delete the row.
  4. Use Print Preview to check how many pages Excel will print. Hopefully you are back to your expected number of pages.
  5. Print your worksheet as normal.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (11945) applies to Microsoft Excel 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Excel here: Massive Printouts.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Including Section Numbers in an Index

When you use Word to create your index, you'll normally only include a page number in the index. If you want to create an ...

Discover More

Missing Page Break Indicator

Enter a page break in Word, and that page break may not appear on the screen as you expect it to appear. This has to do ...

Discover More

Factory Default Settings for Word

Do you long for a way to reset Word to a 'factory default' condition? It is almost impossible to get things to the way ...

Discover More

Save Time and Supercharge Excel! Automate virtually any routine task and save yourself hours, days, maybe even weeks. Then, learn how to make Excel do things you thought were simply impossible! Mastering advanced Excel macros has never been easier. Check out Excel 2010 VBA and Macros today!

More ExcelTips (ribbon)

Specifying a Print Tray for a Worksheet

If you need to modify where a worksheet is printed (meaning, which paper tray it should use), Excel doesn't provide a lot ...

Discover More

Automatically Printing a Range

If you want to automatically print a particular area of your worksheet at a specific time of day, you'll love this tip. ...

Discover More

Black and White Blues

Getting a chart looking its best on a black-and-white printer can be a challenge. This tip examines different ways you ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is five minus 4?

2016-08-07 23:54:24

JIM MINER

This may work, but the easiest method is the always "Print the selection" which means you must always "select what you want to print" and then "Print the Selection"!

You will never print anything that you do not want printed.


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.