Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Extracting E-mail Addresses from Hyperlinks.
Written by Allen Wyatt (last updated April 16, 2022)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365
Do you have a worksheet that has a bunch of e-mail addresses in it, as a series of hyperlinks? If so, you may be interested in a way to pull out those addresses and put them into cells as plain text. There are a few ways you can perform this task.
The first method is to remember that the hyperlinks for e-mail addresses all start with the text "mailto" followed by a colon. Thus, you can use a formula that will strip out the first part of the hyperlink. For instance, if the e-mail hyperlink is in cell A1, you can use this formula:
=RIGHT(A1,LEN(A1)-7)
This checks the length of the cell contents, and then extracts all of it except the first seven characters, which is the "mailto:" portion. You could also use a formula that relies on the SUBSTITUTE function:
=SUBSTITUTE(A1,"mailto:","")
If you prefer, you can use a macro to do the conversion from hyperlink to text-only e-mail address. The following single-line macro is a user-defined function that returns the converted hyperlink:
Please Note:
This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here:
Function ExtractEmailAddress(rCell As Range)
ExtractEmailAddress = _
Mid(rCell.Hyperlinks(1).Address, 8)
End Function
In order to use the macro, all you need to do is use the function in some cell of your worksheet, in this manner:
=ExtractEmailAddress(A1)
Note:
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (12000) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365. You can find a version of this tip for the older menu interface of Excel here: Extracting E-mail Addresses from Hyperlinks.
Create Custom Apps with VBA! Discover how to extend the capabilities of Office 365 applications with VBA programming. Written in clear terms and understandable language, the book includes systematic tutorials and contains both intermediate and advanced content for experienced VB developers. Designed to be comprehensive, the book addresses not just one Office application, but the entire Office suite. Check out Mastering VBA for Microsoft Office 365 today!
When you copy information from a Web page and paste it into a worksheet, you can end up with more than you bargained for. ...
Discover MoreWhen you create a worksheet that is destined for viewing on the Web, you will want to specify the monitor resolution you ...
Discover MoreDo you use special characters (such as the pound sign) in your worksheet names? If so, you could run into problems ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2025 Sharon Parq Associates, Inc.
Comments