Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Reordering Last Name and First Name.

Reordering Last Name and First Name

by Allen Wyatt
(last updated December 12, 2015)

3

You may have a worksheet containing many cells with names that are in LastName, FirstName MI format. A common example of this would be an Excel worksheet designed to work as an expense account reporting form. You may want to convert these employee names into standard format, i.e. FirstName MI LastName. Performing this operation on more than a handful of cells can become quite cumbersome.

To make the conversion job easier, you can use a handy formula that rearranges the parts of the name for you. Assume that cell A1 contains the name Doe, Jane Q. and you want the conversion (Jane Q. Doe) to appear in cell B1. Place the following formula in B1:

=RIGHT(A1,LEN(A1)-LEN(LEFT(A1,FIND(",",A1)
-1))-2) & " " & LEFT(A1,FIND(",",A1)-1)

The formula works by breaking the string based on the placement of the comma. The formula will also work with suffixes and multiple middle initials as long as there is one and only one comma present in the source cell.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (12042) applies to Microsoft Excel 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Excel here: Reordering Last Name and First Name.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is 6 - 4?

2016-12-10 09:29:00

Willy Vanhaelen

@Sara Gonzalez

This shorter formula will do the job whether or not there is a space after the comma.

=TRIM(MID(A1,FIND(",",A1)+1,LEN(A1)))&" "&LEFT(A1,FIND(",",A1)-1)


2016-12-09 14:21:47

Sara Gonzalez

What if my text isn't seperated by a space after the comma. For example our program generates the name as follows last,first with no space between the comma and first name. So when I use this formula it chops it up. So I would have to manually enter the space in order for the formula to work. Any quick fixes.


2016-03-31 08:05:21

Louis LAFRUIT

This seems much simpler to me;
Dim myArry() as string
myArry=split ("A1",",")
A1=myArry(1) & "," & myArry(0)


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