Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Formatting Text in Comment Boxes.

Formatting Text in Comment Boxes

by Allen Wyatt
(last updated August 2, 2014)

Adding comments to the various cells in a worksheet can be quite helpful, particularly when it comes to documenting the organization and content of your worksheet. As you start adding more and more information as comments, you may wonder if there is a way to easily format the information in a comment box.

Text in a comment box can be formatted in much the same way as you format text in a text box: select the text, then choose one of the formatting options available from the ribbon or the Context menu. You can easily change typefaces, font sizes, and character attributes, as desired.

If you want to format your text so that various elements line up with each other, your formatting options are a bit more limited. One good approach is to make sure the text you want aligned is formatted using a monospace typeface (such as Courier or Courier New), and then insert spaces in your data to align information on different lines. (Inserting spaces to align text on multiple lines can be tedious, so you may want to actually align the text in a text editor, such as Notepad.)

If your data doesn't have many columns in it, you can also align text by using Ctrl+Tab between columns. This doesn't actually add the tab character to your data; instead it inserts four of five spaces into the text, thereby helping to align data between rows. The number of spaces added is whatever is necessary to move the insertion point right by some multiple of eight characters. (The "column spacing" cannot be changed in Excel.) You can easily notice, if you are using a monospace font, how this lines up the columns in your text.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (9311) applies to Microsoft Excel 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Excel here: Formatting Text in Comment Boxes.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Advanced Filtering

Many people know how to use AutoFilter, but there are times when you need some more filtering muscle. Here's how you can ...

Discover More

Developing Reciprocal Conversion Formulas

When converting between measurement systems, you might want to use two cells for each type of measurement. Make a change ...

Discover More

Checking for Missing Quotation Marks

Word provides handy spelling and grammar checkers. The grammar checker won't catch everything, however. One thing it ...

Discover More

Professional Development Guidance! Four world-class developers offer start-to-finish guidance for building powerful, robust, and secure applications with Excel. The authors show how to consistently make the right design decisions and make the most of Excel's powerful features. Check out Professional Excel Development today!

More ExcelTips (ribbon)

Changing Comment Color for a Single User

The default color used to format comments is determined by Windows, not Excel. You can adjust the formatting of ...

Discover More

Viewing Comments

There are three different ways that Excel allows you to display any comments that are in your worksheet. Here's how you ...

Discover More

Printing Comments

Comments can be a boon when you want to annotate your worksheets. If you want, you can instruct Excel to print the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 5 + 3?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.