Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Printing a Short Selection.

Printing a Short Selection

Written by Allen Wyatt (last updated January 20, 2024)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365

You may have a need to periodically print only a portion of a worksheet. Excel allows you to print a selection by following these steps:

  1. Select the range that you want to print.
  2. Press Ctrl+P. Excel displays the Print controls on the File tab of the ribbon.
  3. Click the first button under the Settings heading and choose Print Selection. (You are indicating that you want to print only what you have selected.)
  4. Click on Print.

If you are still using Excel 2007, then the steps are different:

  1. Select the range that you want to print.
  2. Press Ctrl+P. Excel displays the Print dialog box. (See Figure 1.)

    3. Figure 1. The Print dialog box.

  3. Make sure the Selection radio button is selected.
  4. Click on OK.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (12619) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365. You can find a version of this tip for the older menu interface of Excel here: Printing a Short Selection.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Quickly Copying Worksheets

Excel provides a little-known way to copy worksheets simply by clicking and dragging. Here's how to do it.

Discover More

Determining If a File Exists

Before you have your macro open and read a file from disk, you'll want to check to make sure it is really there. Here's ...

Discover More

Initiating a New Search

I do a lot of searching in my documents. Sometimes the searches may not go exactly as I expected. Here are some things I ...

Discover More

Excel Smarts for Beginners! Featuring the friendly and trusted For Dummies style, this popular guide shows beginners how to get up and running with Excel while also helping more experienced users get comfortable with the newest features. Check out Excel 2019 For Dummies today!

More ExcelTips (ribbon)

Executing a Macro After Printing is Done

You can modify Excel's BeforePrint event handler to change how the printing process occurs. Unfortunately, though, Excel ...

Discover More

Printing Only Non-Blank Worksheets

If you have a workbook containing many worksheets, you might want to print only those worksheets that have some sort of ...

Discover More

Resetting Page Setup

If you ever open a workbook and find that your carefully crafted worksheets no longer print on the number of pages you ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

(Your e-mail address is not shared with anyone, ever.)

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is six less than 9?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
OUR COMPANY
OUR PRODUCTS
OUR SITES
 

Copyright © 2025 Sharon Parq Associates, Inc.