Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, Excel in Microsoft 365, and 2021. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Printing a Short Selection.

Printing a Short Selection

Written by Allen Wyatt (last updated January 20, 2024)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, Excel in Microsoft 365, and 2021

You may have a need to periodically print only a portion of a worksheet. Excel allows you to print a selection by following these steps:

  1. Select the range that you want to print.
  2. Press Ctrl+P. Excel displays the Print controls on the File tab of the ribbon.
  3. Click the first button under the Settings heading and choose Print Selection. (You are indicating that you want to print only what you have selected.)
  4. Click on Print.

If you are still using Excel 2007, then the steps are different:

  1. Select the range that you want to print.
  2. Press Ctrl+P. Excel displays the Print dialog box. (See Figure 1.)

    3. Figure 1. The Print dialog box.

  3. Make sure the Selection radio button is selected.
  4. Click on OK.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (12619) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, Excel in Microsoft 365, and 2021. You can find a version of this tip for the older menu interface of Excel here: Printing a Short Selection.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Removing a List

If you have lists in your document, either bulleted or numbered, you may want to change them back to regular text at some ...

Discover More

Where Do You Want Your Endnotes?

Endnotes can be placed in a couple of different places in your document, not just at the very end. Here's how you can ...

Discover More

Finding Positions of Formatted Characters in a Cell

With a little bit of work, Excel allows you to format individual characters of the text you place in a cell. If you want ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More ExcelTips (ribbon)

Repeating Columns at the Right

You can design your worksheet so you can repeat rows at the top of a printout or columns at the left. Repeating columns ...

Discover More

Printing a Week of Planner Sheets

If you want to print multiple copies of a worksheet using a different footer for each copy, the easiest way is to rely on ...

Discover More

Omitting Page Numbers on Some Pages

Excel doesn't allow for as robust of headers and footers as Word does. Even so, there are some things you can do to ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

(Your e-mail address is not shared with anyone, ever.)

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is five less than 6?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
OUR COMPANY
OUR PRODUCTS
OUR SITES
 

Copyright © 2025 Sharon Parq Associates, Inc.