Changing Ribbon Tool Defaults

by Allen Wyatt
(last updated January 23, 2016)

4

Tom wonders if there is a way to change the automatic format settings on some of the Ribbon tools. For example, the Borders button always defaults to a single underline, but Tom would like it to be bold borders on all four sides. Or, the default colors in the Fill Color and Font Color tools always start at yellow and red, but Tom would like other combinations as his default.

There are no settings in Excel that allow you to permanently change the defaults. Once you use the tool, the option you selected (such as bold borders on all four sides) should remain as the default for the rest of the Excel session, but the next time you start the program the real default settings come back into play. It seems that these default settings are hard-coded into the program.

To get around this type of issue, most people record or create macros that apply the desired formatting. The macros can then be assigned to a button on the Quick Access Toolbar or to a shortcut key. In this way, you could simply apply your preferred formatting with the click of a button (or the typing of a shortcut key), bypassing the built-in Ribbon tools entirely.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (13425) applies to Microsoft Excel 2007, 2010, 2013, and 2016.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Searching for White Space

White space permeates our documents, and sometimes you'll need to search for that white space. Word makes it easy to select ...

Discover More

Tab Key Jumps a Screen at a Time

Have you ever pressed the Tab key, expecting to move to the next cell in your worksheet, only to have Excel completely change ...

Discover More

Changing the Color Used to Denote Selected Cells

When entering data into a range of cells, the cell in which you are working appears in a different color than the other cells ...

Discover More

Excel Smarts for Beginners! Featuring the friendly and trusted For Dummies style, this popular guide shows beginners how to get up and running with Excel while also helping more experienced users get comfortable with the newest features. Check out Excel 2013 For Dummies today!

More ExcelTips (ribbon)

Getting Audible Feedback

Want to get a little bit of sound with your data? Excel can provide audible feedback that you may find helpful. Here's how.

Discover More

Controlling Display of Page Breaks

Do you want page breaks displayed on the screen? Excel allows you to specify whether it should show those page breaks or not.

Discover More

Changing Input Conventions

Different cultures have different conventions for displaying numbers and for parameters in Excel's worksheet functions. ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is three more than 8?

2016-07-13 11:23:04

Willy Vanhaelen

@No Etymology

You will find the answer to your problem in the following tip on this site:
http://excelribbon.tips.net/T003331_Relative_References_when_Recording_Macros.html


2016-07-13 03:43:06

No Etymology

Thanks for your response to my question but it didn't help me. As per your guidelines, I tried this two times.
1. I recorded a macro. My selection/cursur was in a single cell, F3. I gave All Borders. Stopped Recording the Macro. Created a new button in the quick access toolbar to run this macro. Now in the same or new sheet, no matter where my selection/cursur is, whenever i click that button or use the shortcut key that I had assigned, the macro sets an all border to F3 cell only. I want it to select whichever cell or cells I have selected anywhere in the entire sheet, be it A1 to B15 for example.
2. 1. I recorded a macro. I selected range A1 to B5. I gave All Borders. Stopped Recording the Macro. Created a new button in the quick access toolbar to run this macro. Now in the same or new sheet, no matter where my selection/cursur is, whenever i click that button or use the shortcut key that I had assigned, the macro sets an all border to cells from A1 to B5 only. I want it to select whichever cell or cells I have selected anywhere on the entire sheet.
I appreciate your inputs. Thanks


2016-01-24 15:54:39

Alec Whatmough

You can also right-click the ribbon, select Customise the Ribbon, then add a new tab. Add the commands you want into this tab. Great if you find the QAT getting a bit full..


2016-01-23 05:55:56

Petros

Any tool can be added to QAT without recording a macro. For example, right-click 'borders on all four sides' & select 'Add to QAT'. The QAT can be shown below the ribbon, if desired.

For advanced ribbon programming please visit:

http://www.spreadsheet1.com/ribbon-commander.html


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.