Printing Gridlines by Default

by Allen Wyatt
(last updated April 14, 2018)

When Kenneth prints a worksheet, 99% of the time he prefers printing it with gridlines. However, the gridlines check box (on the Sheet tab of the Page Setup dialog box) is not selected by default. Kenneth wonders if there is a way to change this setting so that it is always selected.

There are actually a couple of different ways you can approach this task. If you want all of your future workbooks or worksheets to have the gridlines turned on by default, start by create a default workbook and worksheet that Excel will rely on when creating these. How you do this has been covered in other ExcelTips, such as this one:

Creating Default Formatting for Workbooks and Worksheets

Note that this approach affects all newly created worksheets or workbooks; it doesn't affect any that were previously created. If you want to affect those, you might want to consider a simple macro to turn on the gridlines. This could be assigned to either a shortcut key or to the Quick Access Toolbar. Here's an example of one that turns on the gridlines:

Sub GridlinesOn()
    ActiveSheet.PageSetup.PrintGridlines = True
End Sub

That's it—a single line. You can, if desired, also get fancier with the macro so that it toggles the gridlines and displays their state. Here's an example:

Sub GridlinesToggle()
    Dim sStatus As String

    sStatus = "OFF"
    With ActiveSheet.PageSetup
        .PrintGridlines = Not .PrintGridlines
        If .PrintGridlines Then sStatus = "ON"
    End With
    Msgbox "The gridlines are now " & sStatus
End Sub

Finally, you could also create a macro that makes sure the gridlines are turned on and then prints the current worksheet. This requires adding a single line to the earlier macro that turned on the gridlines:

Sub PrintGridlines()
    ActiveSheet.PageSetup.PrintGridlines = True
    ActiveSheet.PrintOut
End Sub

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (13515) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Office 365.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Counting Displayed Cells

When you filter data, Excel displays only a portion of what is really in a worksheet. If you want to count the number of ...

Discover More

Changing Portions of Many Hyperlinks

If you need to modify the URL used in a large number of hyperlinks, you can do so by using a macro and a little ...

Discover More

Password Protecting Specific Columns in a Worksheet

When you are developing a worksheet for others to use, you might want to protect some of the information in that ...

Discover More

Solve Real Business Problems Master business modeling and analysis techniques with Excel and transform data into bottom-line results. This hands-on, scenario-focused guide shows you how to use the latest Excel tools to integrate data from multiple tables. Check out Microsoft Excel 2013 Data Analysis and Business Modeling today!

More ExcelTips (ribbon)

Printing Rows Conditionally

Need to only print out certain rows from your data? It's easy to do if you apply the filtering or sorting techniques ...

Discover More

Printing a Short Selection

Need to print just a portion of a worksheet? It's easy to do if you follow the steps in this tip.

Discover More

Printing Limited Pages from a Range of Worksheets

Need to print just a few pages from a group of worksheets? The easiest way to handle the task may be through a macro, as ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 6 + 8?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.