Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, Excel in Microsoft 365, and 2021. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Printing a Portion of a Worksheet.

Printing a Portion of a Worksheet

Written by Allen Wyatt (last updated June 18, 2022)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, Excel in Microsoft 365, and 2021

It is a safe bet that you already know how to print a worksheet. What you may not know is how you can quickly print just a portion of a worksheet. You can accomplish this by following these steps:

  1. Select the cell range you want to print.
  2. Display the Print options in Excel. (You can display the File tab of the ribbon and click Print, but the easiest way is to just press Ctrl+P.)
  3. Click the rectangular button immediately under the Settings heading. (This button is initially set to Print Active Sheets.) Excel displays some printing options.
  4. Choose the Print Selection option.
  5. Click the Print button.

If you are using Excel 2007, then the steps are a bit different:

  1. Select the cell range you want to print.
  2. Display the Print dialog box. (The easiest way to do this is to just press Ctrl+P.) (See Figure 1.)

    3. Figure 1. The Print dialog box.

  3. In the Print What box, choose the Selection option.
  4. Click on the OK button.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (12044) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, Excel in Microsoft 365, and 2021. You can find a version of this tip for the older menu interface of Excel here: Printing a Portion of a Worksheet.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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