Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Adjusting Test Scores Proportionately.

Adjusting Test Scores Proportionately

by Allen Wyatt
(last updated January 24, 2015)

1

Mike is a teacher and often has to give tests to his students. In one instance he had 20 test scores that range from 76 down to 12. Mike wants to leave the top score at 76 but increase the bottom score by 5 (to 17) and then adjust all the in-between scores proportionately. He wonders if Excel has a function that will accomplish the adjustment for him.

There is no function that will do this, but there are any number of formulas that can be used to get the adjusted test scores. In fact, there are a surprisingly large number of formulas you can use. The reason why there are so many is because the word "proportionally" is ambiguous—what, exactly, does a proportional adjustment look like?

For instance, it could mean a portion of the difference between the lowest score and the highest score. Or, it could mean that the lower scores are "weighted" in some way so that they get a larger boost than the higher scores. Or, it could mean that you simply calculate what percentage the score is from the maximum score and then increase the score by that much.

With that in mind, let's look at a few ways you can adjust the scores. You'll want to look at the results of each formula and determine if they match your expectations for what should happen to the scores. These three formulas produce exactly the same adjustments to the scores, with the lower scores weighted more favorably than the higher scores:

=A1+(1-(A1-MIN(A:A))/(MAX(A:A)-MIN(A:A)))*5
=A1+(5*(MAX(A:A)-A1))/(MAX(A:A)-MIN(A:A))
=A1+(MAX(A:A)-A1)/(MAX(A:A)-MIN(A:A))*5

These formulas adjust the highest and lowest scores as required by Mike, and all other scores proportionally. It results, for example, in the mid-range score (half way between 12 and 76, which is a score of 42) being adjusted by 2.5 points.

The following simple formula only pays attention to the maximum value in the range of original scores. It calculates how far from the maximum the score is, and then adjusts the score upward. It results in a bottom adjusted score of 17.33, but that can be easily rounded to get to the desired amount.

=((MAX(A:A)-A1)/A1)+A1

The following formula examines the ranking of the original 19 scores, on a scale of 0 through 19. It then figures out what percentage of 5 that ranking represents and then adds the value to the original score:

=(RANK(A1,A:A)-1)*5/19+A1

You can also use linear regression to solve the problem. Excel has two built-in functions (SLOPE and INTERCEPT) that can be utilized to find the formula to determine the adjusted scores. In Mike's instance, the range of scores prior to adjustment is 12 to 76. These need to be adjusted to a range of 17 to 76. If you put 12 into cell E1, 76 into cell E2, 17 into cell F1, and 76 into cell F2, then you end up with the lows and highs in both the starting and ending ranges. You can then use these formulas to find the slope and intercept:

=SLOPE(F1:F2,E1:E2)
=INTERCEPT(F1:F2,E1:E2)

This calculates the slope at 0.921875 and the intercept at 5.9375. You can then apply these values to the original test scores in this manner:

=0.921875 * A1 + 5.9375

Interestingly enough, this linear regression approach returns the exact same values derived by the first three formulas presented at the beginning of this tip.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (1024) applies to Microsoft Excel 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Excel here: Adjusting Test Scores Proportionately.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

External Data Validation

When using data validation, you may want to reference a list of validation criteria contained on a different worksheet. ...

Discover More

Converting Text to Uppercase in a Macro

Macros are often used to process documents. If part of the processing involves making text selections uppercase, Word ...

Discover More

Numbering Only Certain Lines

Need to add line numbers to a document? Word provides an easy way to add them, but some of the controls that configure ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More ExcelTips (ribbon)

Extracting Street Numbers from an Address

Want to know how to move pieces of information contained in one cell into individual cells? This option exists in using ...

Discover More

Calculating a Geometric Standard Deviation

One of the areas in which Excel provides worksheet functions is in the arena of statistical analysis. You may want to ...

Discover More

Pulling Formulas from a Worksheet

The formulas in your worksheet can be displayed (instead of formula results) by a simple configuration change. You can ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is three more than 8?

2015-09-09 23:55:10

Doss Comer

New Excel Formula tips desired.


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.