**Please Note: **
This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and Excel in Microsoft 365. If you are using an earlier version (Excel 2003 or earlier), *this tip may not work for you*. For a version of this tip written specifically for earlier versions of Excel, click here: Adjusting Test Scores Proportionately.

Written by Allen Wyatt (last updated April 10, 2021)**This tip applies to** Excel 2007, 2010, 2013, 2016, 2019, and Excel in Microsoft 365

Mike is a teacher and often has to give tests to his students. In one instance he had 20 test scores that range from 76 down to 12. Mike wants to leave the top score at 76 but increase the bottom score by 5 (to 17) and then adjust all the in-between scores proportionately. He wonders if Excel has a function that will accomplish the adjustment for him.

There is no function that will do this, but there are any number of formulas that can be used to get the adjusted test scores. In fact, there are a surprisingly large number of formulas you can use. The reason why there are so many is because the word "proportionally" is ambiguous—what, exactly, does a proportional adjustment look like?

For instance, it could mean a portion of the difference between the lowest score and the highest score. Or, it could mean that the lower scores are "weighted" in some way so that they get a larger boost than the higher scores. Or, it could mean that you simply calculate what percentage the score is from the maximum score and then increase the score by that much.

With that in mind, let's look at a few ways you can adjust the scores. You'll want to look at the results of each formula and determine if they match your expectations for what should happen to the scores. These three formulas produce exactly the same adjustments to the scores, with the lower scores weighted more favorably than the higher scores:

=A1+(1-(A1-MIN(A:A))/(MAX(A:A)-MIN(A:A)))*5 =A1+(5*(MAX(A:A)-A1))/(MAX(A:A)-MIN(A:A)) =A1+(MAX(A:A)-A1)/(MAX(A:A)-MIN(A:A))*5

These formulas adjust the highest and lowest scores as required by Mike, and all other scores proportionally. It results, for example, in the mid-range score (half way between 12 and 76, which is a score of 42) being adjusted by 2.5 points.

The following simple formula only pays attention to the maximum value in the range of original scores. It calculates how far from the maximum the score is, and then adjusts the score upward. It results in a bottom adjusted score of 17.33, but that can be easily rounded to get to the desired amount.

=((MAX(A:A)-A1)/A1)+A1

The following formula examines the ranking of the original 19 scores, on a scale of 0 through 19. It then figures out what percentage of 5 that ranking represents and then adds the value to the original score:

=(RANK(A1,A:A)-1)*5/19+A1

You can also use linear regression to solve the problem. Excel has two built-in functions (SLOPE and INTERCEPT) that can be utilized to find the formula to determine the adjusted scores. In Mike's instance, the range of scores prior to adjustment is 12 to 76. These need to be adjusted to a range of 17 to 76. If you put 12 into cell E1, 76 into cell E2, 17 into cell F1, and 76 into cell F2, then you end up with the lows and highs in both the starting and ending ranges. You can then use these formulas to find the slope and intercept:

=SLOPE(F1:F2,E1:E2) =INTERCEPT(F1:F2,E1:E2)

This calculates the slope at 0.921875 and the intercept at 5.9375. You can then apply these values to the original test scores in this manner:

=0.921875 * A1 + 5.9375

Interestingly enough, this linear regression approach returns the exact same values derived by the first three formulas presented at the beginning of this tip.

*ExcelTips* is your source for cost-effective Microsoft Excel training.
This tip (1024) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Microsoft 365. You can find a version of this tip for the older menu interface of Excel here: **Adjusting Test Scores Proportionately**.

**Comprehensive VBA Guide** Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out *Mastering VBA for Office 2010* today!

If you want to add up the contents of a range of cells based on what is contained in a different range of cells, you need ...

Discover MoreIf your worksheet formulas seem to go on forever, here's a handy way to make them more understandable. (All you need to ...

Discover MoreGiven a range of cells, you may at some time want to calculate the sum of only the largest values in that range. Here is ...

Discover More**FREE SERVICE:** Get tips like this every week in *ExcelTips,* a free productivity newsletter. Enter your address and click "Subscribe."

Got a version of Excel that uses the
ribbon interface (Excel 2007 or later)?
**This site is for you!** If you
use an earlier version of Excel, visit
our *ExcelTips* site focusing on the menu interface.

**FREE SERVICE:** Get tips like this every week in *ExcelTips,* a free productivity newsletter. Enter your address and click "Subscribe."

Copyright © 2024 Sharon Parq Associates, Inc.

## Comments