Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and Excel in Microsoft 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Quickly Updating Values.

Quickly Updating Values

Written by Allen Wyatt (last updated June 6, 2020)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, and Excel in Microsoft 365


Many people use Excel to keep track of important information such as price sheets or cost tables. This data is then used to help calculate proposals or to figure out how much should be charged to customers. It is not uncommon to need to update information in these tables on a periodic basis. For instance, your company may decide that it will increase all prices in the company by ten percent this year.

If you have rather large pricing tables, you may not know the best way to update the prices by the ten percent. Obviously, you could make a secondary table and then base the information in that table on a formula, such as =B3 * 1.1. This is actually more work than is necessary, however. Excel provides a much quicker way to update values in a table by a uniform amount. Simply follow these steps:

  1. Select an empty cell, somewhere outside the range used by your pricing table.
  2. Enter the value 1.1 in the empty cell.
  3. With the cell selected, press Ctrl+C to copy its contents to the Clipboard.
  4. Select the entire pricing table. You should not select any headers or non-numeric information in the table.
  5. Display the Home tab of the ribbon.
  6. Click the down-arrow at the bottom of the Paste option (left side of the ribbon). Excel displays a drop-down list of pasting options.
  7. Choose the Paste Special option from the drop-down list. Excel displays the Paste Special dialog box. (See Figure 1.)
  8. Figure 1. The Paste Special dialog box.

  9. In the Operation area of the dialog box, make sure you select the Multiply option.
  10. Click on OK.
  11. Select the cell where you entered the value in step 2.
  12. Press the Delete key.

That's it! All the values in your pricing table now show a ten percent increase from their previous values.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (6137) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Microsoft 365. You can find a version of this tip for the older menu interface of Excel here: Quickly Updating Values.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Screen Flip Flop with VBA

Word allows users to conveniently work with multiple documents at the same time. When writing macros, you may need to ...

Discover More

Starting Out Formulas

When you enter a formula from the keyboard, Excel only knows it is a formula if you start it with an equal sign. You can ...

Discover More

Determining Business Quarters from Dates

Many businesses organize information according to calendar quarters, especially when it comes to fiscal information. ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More ExcelTips (ribbon)

Dividing Values

When working with large numbers, you may need a way to quickly divide a range of those numbers by a specific value. ...

Discover More

Quickly Transposing Cells

If you want to turn a range of cells by 90 degrees within a worksheet, you need to understand how Excel can handle the ...

Discover More

Creating a Shortcut for Pasting Values

Excel's Paste Special command is used quite a bit. If you want to create some shortcuts for the command, here's some ways ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 3 + 4?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.