Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Quickly Updating Values.

Quickly Updating Values

by Allen Wyatt
(last updated January 10, 2015)

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Many people use Excel to keep track of important information such as price sheets or cost tables. This data is then used to help calculate proposals or to figure out how much should be charged to customers. It is not uncommon to need to update information in these tables on a periodic basis. For instance, your company may decide that it will increase all prices in the company by ten percent this year.

If you have rather large pricing tables, you may not know the best way to update the prices by the ten percent. Obviously you could make a secondary table and then base the information in that table on a formula, such as =B3 * 1.1. This is actually more work than is necessary, however. Excel provides a much quicker way to update values in a table by a uniform amount. Simply follow these steps:

  1. Select an empty cell, somewhere outside the range used by your pricing table.
  2. Enter the value 1.1 in the empty cell.
  3. With the cell selected, press Ctrl+C to copy its contents to the Clipboard.
  4. Select the entire pricing table. You should not select any headers or non-numeric information in the table.
  5. Display the Home tab of the ribbon.
  6. Click the down-arrow at the bottom of the Paste option (left side of the ribbon). Excel displays a drop-down list of pasting options.
  7. Choose the Paste Special option from the drop-down list. Excel displays the Paste Special dialog box. (See Figure 1.)
  8. Figure 1. The Paste Special dialog box.

  9. In the Operation area of the dialog box, make sure you select the Multiply option.
  10. Click on OK.
  11. Select the cell where you entered the value in step 2.
  12. Press the Delete key.

That's it! All the values in your pricing table now show a ten percent increase from their previous values.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (6137) applies to Microsoft Excel 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Excel here: Quickly Updating Values.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments for this tip:

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is nine minus 3?

2015-01-12 10:41:55

Glenn Case

For a further extension to this technique which allows you to add a link to a cell rather than just adjusting by a static value, see my comment to Tip# T011209.

http://excelribbon.tips.net/T011209_Adjusting_Formulas_when_Pasting.html


2015-01-10 07:31:47

Peter

This is also a great way to turn numbers, regarded as text by Excel, inte figures. Using the method above, but copy the figure "1" instead.
Sometimes when you import, especially from other systems, figures are regarded as text. With just e few clicks, you can turn thousands of celle from text to figures.


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