Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Dividing Values.

Dividing Values

by Allen Wyatt
(last updated June 13, 2015)

6

It is not uncommon to need to adjust values imported from a different program, once they are in Excel. For instance, you may need to divide all the imported values by 100 or by 1000 or by some other number.

There is an easy way to perform such an operation in Excel. Simply follow these steps:

  1. Select an empty cell, somewhere outside the range used by your imported data.
  2. Enter the value 100 or 1000 in the empty cell. (Use a value equal to what you want to divide by.)
  3. With the cell selected, press Ctrl+C to copy its contents to the Clipboard.
  4. Select the imported data range. You should not select any headers or non-numeric information.
  5. Display the Home tab of the ribbon.
  6. Click the down-arrow under the Paste tool and choose Paste Special from the resulting choices. Excel displays the Paste Special dialog box. (See Figure 1.)
  7. Figure 1. The Paste Special dialog box.

  8. In the Operation area of the dialog box, make sure you select the Divide option.
  9. Click on OK.
  10. Select the cell where you entered the value in step 2.
  11. Press the Delete key.

That's it! All the values in your data range have been divided by the appropriate amount.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (6228) applies to Microsoft Excel 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Excel here: Dividing Values.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

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What is 3 + 8?

2015-06-17 09:00:27

Doug Edwards

The copy to blank region does move the data to a new location which may not always be desirable.
The multiply by 1, then delete leaves the data in the original location.
However, what I like the most is the suggestion to select the date range, use the "!" to choose "convert to number". This uses less steps and leaves the data in the original location and doesn't cause problems with blank cells. Hooray!


2015-06-16 10:13:41

Michael (Micky) Avidan

BTW: My 09:44 post is a reply/clarification to wm driskell suggestion.
Michael (Micky) Avidan
“Microsoft® Answers" - Wiki author & Forums Moderator
“Microsoft®” MVP – Excel (2009-2015)
ISRAEL


2015-06-16 09:44:42

Michael (Micky) Avidan

@to whom it may concern,
1) Instead of multiplying by a cell that contains 1 - I would suggest to copy an EMPTY(!) cell > use Paste-Special and choose ADD.
In this case - empty cells will remain empty and will not become 1.
2) Another well known way is to select the range > click on the Error exclamation mark and choose "convert to Number".
Michael (Micky) Avidan
“Microsoft® Answers" - Wiki author & Forums Moderator
“Microsoft®” MVP – Excel (2009-2015)
ISRAEL


2015-06-15 09:32:09

Doug Edwards

great tips. Always wondered what the purpose of the "operations" were in the Paste Special dialog box. Now I know and have more tools to use. Thank you.


2015-06-13 10:03:00

Gary Loew

Very neat tip. I noticed that when the cell contains a formula, that formula is modified to include the division by the desired constant.

wm driskell's suggestion is even more powerful. I've been searching for a quick way to convert text-formatted numbers *in place* and this does the trick! Thanks wm.


2015-06-13 08:57:54

wm driskell

A variation of this tip is also the quickest way to convert text-formatted numbers to real numbers. I often encounter databases where digits were stored as text values, "1" rather than 1. Mass multiplying a column of "digit" text by 1 converts them to numbers. Caution: an empty cell will become a zero value.


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