Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Setting Vertical Alignment.

Setting Vertical Alignment

by Allen Wyatt
(last updated July 10, 2021)

Excel provides several different ways you can align information from top to bottom (vertically) within a cell. You set the alignment by first selecting the cells you want to format and then displaying the Alignment tab of the Format Cells dialog box. (To display the dialog box, display the Home tab of the ribbon and click the small icon at the bottom-right of the Alignment group.) (See Figure 1.)

Figure 1. The Alignment tab of the Format Cells dialog box.

On the Alignment tab, use the Vertical drop-down list to make your selection. There are five different alignment options available:

  • Top. The information in the cell is situated such that the top line of text appears at the top of the cell.
  • Center. Information is centered half-way between the top and bottom borders of the cell.
  • Bottom. This is the default vertical alignment. Information is aligned at the bottom of the cell.
  • Justify. Text is spread evenly throughout the cell. The information within the cell is wrapped within the column (if necessary), and the row height is adjusted so that all lines fit within the cell and so all information reaches both the top and bottom borders of the cell. Column width is not affected at all.
  • Distributed. When selected, text is spread evenly between the top of the cell and the bottom. Effectively, blank space is placed between each line so that the complete cell is filled.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (6261) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. You can find a version of this tip for the older menu interface of Excel here: Setting Vertical Alignment.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Deleting an Old Document Version

Word allows you to maintain different versions of the same document all within a single document file. Here's how to ...

Discover More

Printing Based on Cell Contents

Would you like to have a worksheet automatically printed when a particular cell contains a specified value? You can ...

Discover More

Shortcut to Enter GMT

Entering the current time into a cell is easy, as Excel provides a built-in shortcut to accomplish the task. Here's a ...

Discover More

Save Time and Supercharge Excel! Automate virtually any routine task and save yourself hours, days, maybe even weeks. Then, learn how to make Excel do things you thought were simply impossible! Mastering advanced Excel macros has never been easier. Check out Excel 2010 VBA and Macros today!

More ExcelTips (ribbon)

Setting Cell Width and Height Using the Keyboard

Hate to take your hands off the keyboard? Here are a couple of ways you can reject the mouse and still adjust the height ...

Discover More

Changing Currency Formatting for a Single Workbook

Currency is formatted differently in different corners of the world. Most formatting uses periods and commas to indicate ...

Discover More

Using Copy and Paste for Formatting

Want to copy formatting from one cell and paste it into another cell? It's easy to do if you use the Paste Special ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is six more than 6?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.