Please Note: This article is written for users of the following Microsoft Excel versions: 2007 and 2010. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Protecting Your Conditional Formatting Rules.

Protecting Your Conditional Formatting Rules

by Allen Wyatt
(last updated June 6, 2015)

Larry wrote about a problem he was encountering with protecting a worksheet he developed. He has cells that contain both formulas and conditional formatting. He can protect both of them in a worksheet, but if someone selects a cell and copies it to another worksheet, the conditional formatting is visible.

When you copy a protected cell from one sheet to another, if the formulas in the source cell were hidden in the protection process, then the results of the formulas are pasted, unprotected, into the target cells. This is probably no big deal, as you wanted the formulas—not the results—protected.

Excel is not as protective about conditional formats, however. The conditional formats of the cells that you paste, since they are in an unprotected worksheet, can be viewed and modified, as desired. This can be a problem if the conditional formats contain formulas that you want to also keep private.

The only way around this problem is to disable the ability to copy anything from your protected worksheet. You do this through the use of a macro, added to the worksheet object, that would disable copying.

Private Sub Worksheet_Deactivate()
    Application.CutCopyMode = False
End Sub

This macro works because anytime the worksheet is deactivated (meaning, the target worksheet is selected), then CutCopyMode is set to False. This results in the "marching ants" that appeared around the source cells when the user pressed Ctrl+C being removed, and pasting therefore no longer possible. Copying and pasting on the same worksheet is still fine; just not to a different (unprotected) worksheet.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (6865) applies to Microsoft Excel 2007 and 2010. You can find a version of this tip for the older menu interface of Excel here: Protecting Your Conditional Formatting Rules.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Index Number for the Active Table

For some programming needs, it is important to determine the index of an object within a collection of such objects. This tip ...

Discover More

Disabling Printing

Don't want your worksheets to be printed out? You can make it a bit harder to get a printout by applying the techniques in ...

Discover More

Automatically Referencing Info Entered in a Table

Tables are a great way to organize information in a document. At some point you may want a cell in a table to contain the ...

Discover More

Excel Smarts for Beginners! Featuring the friendly and trusted For Dummies style, this popular guide shows beginners how to get up and running with Excel while also helping more experienced users get comfortable with the newest features. Check out Excel 2013 For Dummies today!

More ExcelTips (ribbon)

Coloring Identical Company Names

Want to know where duplicates are in a list of names? There are a couple of ways you can go about identifying the duplicates, ...

Discover More

Shading Based on Odds and Evens

You can use conditional formatting to add shading to various cells in your worksheet. This tip shows how you can shade cells ...

Discover More

Alerts About Approaching Due Dates

You may use Excel to track due dates for a variety of purposes. As a due date approaches, you may want that fact drawn to ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 6 - 3?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.