Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Printing Multiple Worksheets on a Single Page.

Printing Multiple Worksheets on a Single Page

Written by Allen Wyatt (last updated January 25, 2022)
This tip applies to Excel 2007, 2010, and 2013


3

Workbooks can contain all sorts of data. If you have a workbook that includes a number of worksheets, each containing only a small amount of data, you may wonder if there is a way to print the multiple worksheets on a single sheet of paper.

There are a couple of ways that you can approach a solution to this problem. The first is simply print multiple pages per sheet, using the capabilities of your printer driver. For instance, I have an older HP LaserJet, and the printer driver allows me to specify the number of pages to print per sheet of paper. If I wanted to print three or four single-page worksheets all on one piece of paper, all I need to do is follow these steps:

  1. Press Ctrl+P. Excel displays the Print dialog box (Excel 2007) or the printing options (Excel 2010 and Excel 2013).
  2. If you are using Excel 2007, choose the Entire Workbook option in the Print What area of the dialog box. If you are using a later version of Excel, use the drop-down list immediately under the Settings heading to choose Print Entire Workbook.
  3. Click the Properties button (Excel 2007) or the Printer Properties link (later versions of Excel). Excel displays the Properties dialog box for the printer, with the Layout tab selected.
  4. Set the Pages Per Sheet control to 4.
  5. Click OK to close the Properties dialog box.
  6. Click OK to actually print the worksheets.

Your printer may offer a similar capability to what is outlined here, but you may need to do some exploring through the printer's Properties dialog box to find that capability. Of course, printing this way can lead to some very small text on the printout, because the printer driver simply reduces each page to occupy a proportionate area of the printed page. If you want to reduce some of the white space, and thereby increase the size of the printed text, then you need to look for a different solution.

Many people, to consolidate what is printed, actually create a "printing worksheet" which contains nothing but references to the areas to be printed on the other worksheets in the workbook. These references can either be done through formulas referring to the data on each worksheet, or by using the camera tool in Excel. (The camera tool has been described in other issues of ExcelTips.)

For an automated solution of amalgamating multiple worksheets into a single worksheet, you can use a macro. The following macro will create a new worksheet at the end of your workbook and copy the contents from all the other worksheets into it.

Sub PrintOnePage()
 Dim wshTemp As Worksheet, wsh As Worksheet
 Dim rngArr() As Range, c As Range
 Dim i As Integer
 Dim j As Integer

 ReDim rngArr(1 To 1)
 For Each wsh In ActiveWorkbook.Worksheets
 i = i + 1
 If i > 1 Then ' resize array
  ReDim Preserve rngArr(1 To i)
 End If

 On Error Resume Next
 Set c = wsh.Cells.SpecialCells(xlCellTypeLastCell)
 If Err = 0 Then
  On Error GoTo 0

  'Prevent empty rows
  Do While Application.CountA(c.EntireRow) = 0 _
  And c.EntireRow.Row > 1
  Set c = c.Offset(-1, 0)
  Loop

  Set rngArr(i) = wsh.Range(wsh.Range("A1"), c)
 End If
 Next wsh

 'Add temp.Worksheet
 Set wshTemp = Sheets.Add(after:=Worksheets(Worksheets.Count))

 On Error Resume Next
 With wshTemp
 For i = 1 To UBound(rngArr)
  If i = 1 Then
  Set c = .Range("A1")
  Else
  Set c = _
   ActiveSheet.Cells.SpecialCells(xlCellTypeLastCell)
  Set c = c.Offset(2, 0).End(xlToLeft) 'Skip one row
  End If

  'Copy-paste range (prevent empty range)
  If Application.CountA(rngArr(i)) > 0 Then
  rngArr(i).Copy c
  End If
 Next i
 End With
 On Error GoTo 0

 Application.CutCopyMode = False ' prevent marquies

 With ActiveSheet.PageSetup 'Fit to 1 page
 .Zoom = False
 .FitToPagesWide = 1
 .FitToPagesTall = 1
 End With

 'Preview New Sheet
 ActiveWindow.SelectedSheets.PrintPreview

 'Print Desired Number of Copies
 i = InputBox("Print how many copies?", "ExcelTips", 1)
 If IsNumeric(i) Then
 If i > 0 Then
  ActiveSheet.PrintOut Copies:=i
 End If
 End If

 'Delete temp.Worksheet?
 If MsgBox("Delete the temporary worksheet?", _
 vbYesNo, "ExcelTips") = vbYes Then
 Application.DisplayAlerts = False
 wshTemp.Delete
 Application.DisplayAlerts = True
 End If
End Sub

After the combined worksheet is put together, the macro displays the worksheet using Print Preview. When you close Print Preview, it asks how many copies of the worksheet you want to print. If you enter a number greater than zero, then that many copies are printed. Finally, the macro offers to delete the combined worksheet for you just before finishing.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the ExcelTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (8315) applies to Microsoft Excel 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Excel here: Printing Multiple Worksheets on a Single Page.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Adding Tabs at the Beginning of a Line

Press a tab at the beginning of a paragraph, and Word normally assumes you want to indent the paragraph. If you don't ...

Discover More

ExcelTips: Amazing Array Formulas

Array formulas allow you to accomplish amazing things with your data, including things you cannot do with regular ...

Discover More

Cleaning Scummy Shower Doors

Do you have glass shower doors that always seem to be covered with a soapy film? Here's a great cleaning idea that can ...

Discover More

Excel Smarts for Beginners! Featuring the friendly and trusted For Dummies style, this popular guide shows beginners how to get up and running with Excel while also helping more experienced users get comfortable with the newest features. Check out Excel 2013 For Dummies today!

More ExcelTips (ribbon)

Printing a Short Selection

Need to print just a portion of a worksheet? It's easy to do if you follow the steps in this tip.

Discover More

Specifying a Print Tray for a Worksheet

If you need to modify where a worksheet is printed (meaning, which paper tray it should use), Excel doesn't provide a lot ...

Discover More

Printing a Chart

It is inevitable that if you spend time creating a chart you will want to print that chart on your printer. Here's how ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is nine more than 7?

2015-06-22 07:34:03

jskjfjd

Have tried in Excel 2007 and macros is not working fine, it merge all columns as per in A4 Sheet and gives output, doesn't work have modified in code also getting error.

kidnly share modifiable code for multile pages in print in single sheet and also provide the necessary information for to understand macros program very easily for begineers.


2015-04-13 16:03:47

Jacqueline

I've been looking to modify this code so that when excel copies my sheet, it also keeps the column width and row heights of the sheets that it copies from. Also to make the default page layout to Landscape. I have tried different things and keep getting syntax errors. Any tips will be helpful!
Thanks


2014-06-04 09:14:42

Joe Garrett

Is it possible that this capability may be turned off by the administrator? I've tried this at work, on two different printers, and can't get it to happen. Any thoughts?


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.