Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Printing Multiple Worksheets on a Single Page.

Printing Multiple Worksheets on a Single Page

by Allen Wyatt
(last updated July 18, 2016)

Workbooks can contain all sorts of data. If you have a workbook that includes a number of worksheets, each containing only a small amount of data, you may wonder if there is a way to print the multiple worksheets on a single sheet of paper.

There are a couple of ways that you can approach a solution to this problem. The first is simply print multiple pages per sheet, using the capabilities of your printer driver. For instance, I have an older HP LaserJet, and the printer driver allows me to specify the number of pages to print per sheet of paper. If I wanted to print three or four single-page worksheets all on one piece of paper, all I need to do is follow these steps:

  1. Press Ctrl+P. Excel displays the Print dialog box (Excel 2007) or the printing options (Excel 2010 and Excel 2013).
  2. If you are using Excel 2007, choose the Entire Workbook option in the Print What area of the dialog box. If you are using a later version of Excel, use the drop-down list immediately under the Settings heading to choose Print Entire Workbook.
  3. Click the Properties button (Excel 2007) or the Printer Properties link (later versions of Excel). Excel displays the Properties dialog box for the printer, with the Layout tab selected.
  4. Set the Pages Per Sheet control to 4.
  5. Click OK to close the Properties dialog box.
  6. Click OK to actually print the worksheets.

Your printer may offer a similar capability to what is outlined here, but you may need to do some exploring through the printer's Properties dialog box to find that capability. Of course, printing this way can lead to some very small text on the printout, because the printer driver simply reduces each page to occupy a proportionate area of the printed page. If you want to reduce some of the white space, and thereby increase the size of the printed text, then you need to look for a different solution.

Many people, to consolidate what is printed, actually create a "printing worksheet" which contains nothing but references to the areas to be printed on the other worksheets in the workbook. These references can either be done through formulas referring to the data on each worksheet, or by using the camera tool in Excel. (The camera tool has been described in other issues of ExcelTips.)

For an automated solution of amalgamating multiple worksheets into a single worksheet, you can use a macro. The following macro will create a new worksheet at the end of your workbook and copy the contents from all the other worksheets into it.

Sub PrintOnePage()
 Dim wshTemp As Worksheet, wsh As Worksheet
 Dim rngArr() As Range, c As Range
 Dim i As Integer
 Dim j As Integer

 ReDim rngArr(1 To 1)
 For Each wsh In ActiveWorkbook.Worksheets
 i = i + 1
 If i > 1 Then ' resize array
  ReDim Preserve rngArr(1 To i)
 End If

 On Error Resume Next
 Set c = wsh.Cells.SpecialCells(xlCellTypeLastCell)
 If Err = 0 Then
  On Error GoTo 0

  'Prevent empty rows
  Do While Application.CountA(c.EntireRow) = 0 _
  And c.EntireRow.Row > 1
  Set c = c.Offset(-1, 0)

  Set rngArr(i) = wsh.Range(wsh.Range("A1"), c)
 End If
 Next wsh

 'Add temp.Worksheet
 Set wshTemp = Sheets.Add(after:=Worksheets(Worksheets.Count))

 On Error Resume Next
 With wshTemp
 For i = 1 To UBound(rngArr)
  If i = 1 Then
  Set c = .Range("A1")
  Set c = _
  Set c = c.Offset(2, 0).End(xlToLeft) 'Skip one row
  End If

  'Copy-paste range (prevent empty range)
  If Application.CountA(rngArr(i)) > 0 Then
  rngArr(i).Copy c
  End If
 Next i
 End With
 On Error GoTo 0

 Application.CutCopyMode = False ' prevent marquies

 With ActiveSheet.PageSetup 'Fit to 1 page
 .Zoom = False
 .FitToPagesWide = 1
 .FitToPagesTall = 1
 End With

 'Preview New Sheet

 'Print Desired Number of Copies
 i = InputBox("Print how many copies?", "ExcelTips", 1)
 If IsNumeric(i) Then
 If i > 0 Then
  ActiveSheet.PrintOut Copies:=i
 End If
 End If

 'Delete temp.Worksheet?
 If MsgBox("Delete the temporary worksheet?", _
 vbYesNo, "ExcelTips") = vbYes Then
 Application.DisplayAlerts = False
 Application.DisplayAlerts = True
 End If
End Sub

After the combined worksheet is put together, the macro displays the worksheet using Print Preview. When you close Print Preview, it asks how many copies of the worksheet you want to print. If you enter a number greater than zero, then that many copies are printed. Finally, the macro offers to delete the combined worksheet for you just before finishing.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (8315) applies to Microsoft Excel 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Excel here: Printing Multiple Worksheets on a Single Page.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...


Working with Table Columns and Rows

Need to add or delete columns and rows from a table? It's easy to do using the tools provided in Word.

Discover More

Adding a Break to Your Document

Want to modify the way your text flows between pages in a document? Word allows you to insert several types of breaks that ...

Discover More

Creating a Plus/Minus Button

Want a quick way to convert positive values to negative and vice versa? You can create your own plus/minus button by using a ...

Discover More

Solve Real Business Problems Master business modeling and analysis techniques with Excel and transform data into bottom-line results. This hands-on, scenario-focused guide shows you how to use the latest Excel tools to integrate data from multiple tables. Check out Microsoft Excel 2013 Data Analysis and Business Modeling today!


Printing a Short Selection

Need to print just a portion of a worksheet? It's easy to do if you follow the steps in this tip.

Discover More

Can Only Print to Default Printer

It is helpful to be able to print out worksheets when you need to share them with others. It is even more helpful if you can ...

Discover More

Changing Paper Size for a Complete Workbook

If you need to change the size of paper on which your worksheets will be printed, it can be bothersome to make the change on ...

Discover More

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.


FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing