Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and 2021. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Printing Only Non-Blank Worksheets.

Printing Only Non-Blank Worksheets

Written by Allen Wyatt (last updated August 23, 2024)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, and 2021

Clinton has a workbook containing over 200 worksheets that get populated by various people in his company during the month. At the end of the month he needs to print these worksheets. Not all the worksheets contain data and Clinton only wants to print the worksheets that contain data so he doesn't waste paper. He wonders if there is, perhaps, a macro that he can use to print only those worksheets that have a value in cell G41.

The answer is that such a macro could be written rather easily. It would only need to figure out how many worksheets there are, check cell G41 on each of them, and then print only if there is something in that cell. The following macro performs just these operations.

Sub PrintMost()
    Dim wks As Worksheet
    For Each wks In ActiveWorkbook.Worksheets
        If Not IsEmpty(wks.Range("G41")) Then
            wks.PrintOut
        End If
    Next
End Sub

The macro could be easily modified to perform other operations, such as asking if any given worksheet should be printed or asking how many copies should be printed.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the ExcelTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (10819) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and 2021. You can find a version of this tip for the older menu interface of Excel here: Printing Only Non-Blank Worksheets.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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