Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and Excel in Microsoft 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Printing Only Non-Blank Worksheets.

Printing Only Non-Blank Worksheets

Written by Allen Wyatt (last updated December 26, 2020)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, and Excel in Microsoft 365


Clinton has a workbook containing over 200 worksheets that get populated by various people in his company during the month. At the end of the month he needs to print these worksheets. Not all the worksheets contain data and Clinton only wants to print the worksheets that contain data so he doesn't waste paper. He wonders if there is, perhaps, a macro that he can use to print only those worksheets that have a value in cell G41.

The answer is that such a macro could be written rather easily. It would only need to figure out how many worksheets there are, check cell G41 on each of them, and then print only if there is something in that cell. The following macro performs just these operations.

Sub PrintMost()
    Dim wks As Worksheet
    For Each wks In ActiveWorkbook.Worksheets
        If Not IsEmpty(wks.Range("G41")) Then
            wks.PrintOut
        End If
    Next
End Sub

The macro could be easily modified to perform other operations, such as asking if any given worksheet should be printed or asking how many copies should be printed.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the ExcelTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (10819) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Microsoft 365. You can find a version of this tip for the older menu interface of Excel here: Printing Only Non-Blank Worksheets.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Setting the Calculation Default

Excel can recalculate your worksheets either automatically or manually. The default is to calculate them automatically, ...

Discover More

Finding Out the Folder for an Open Document

If you work with a lot of documents at the same time, it can be difficult to remember the folder in which any given ...

Discover More

Using Duplex Printing

Need to print on both sides of a piece of paper? If your printer can handle it, you can duplex your output from within ...

Discover More

Save Time and Supercharge Excel! Automate virtually any routine task and save yourself hours, days, maybe even weeks. Then, learn how to make Excel do things you thought were simply impossible! Mastering advanced Excel macros has never been easier. Check out Excel 2010 VBA and Macros today!

More ExcelTips (ribbon)

Printing Gridlines by Default

When you print a worksheet, Excel allows you to also print handy gridlines for the worksheet. If you want to include the ...

Discover More

Protecting Print Settings

Need to have your print settings always be a certain way? Tired of resetting the settings after others use the workbook ...

Discover More

Changing Orientations within a Single Printout

Excel allows you to print out information in either portrait or landscape orientation, but what if you need both types of ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 2 + 8?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.