Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Printing a Portion of a Worksheet.

Printing a Portion of a Worksheet

Written by Allen Wyatt (last updated June 18, 2022)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365

It is a safe bet that you already know how to print a worksheet. What you may not know is how you can quickly print just a portion of a worksheet. You can accomplish this by following these steps:

  1. Select the cell range you want to print.
  2. Display the Print options in Excel. (You can display the File tab of the ribbon and click Print, but the easiest way is to just press Ctrl+P.)
  3. Click the rectangular button immediately under the Settings heading. (This button is initially set to Print Active Sheets.) Excel displays some printing options.
  4. Choose the Print Selection option.
  5. Click the Print button.

If you are using Excel 2007, then the steps are a bit different:

  1. Select the cell range you want to print.
  2. Display the Print dialog box. (The easiest way to do this is to just press Ctrl+P.) (See Figure 1.)

    3. Figure 1. The Print dialog box.

  3. In the Print What box, choose the Selection option.
  4. Click on the OK button.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (12044) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365. You can find a version of this tip for the older menu interface of Excel here: Printing a Portion of a Worksheet.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Viewing Your Document Full-Screen

Want to see the absolute most of your document that you can? Then you need to become familiar with the full-screen ...

Discover More

Defeating Exponent Parsing

When you enter data in a worksheet, Excel tries to figure out what type of data you are entering and treat the entry ...

Discover More

Turning Off Track Changes without Unsharing

The Track Changes tool in Excel can be helpful, but it can also be aggravating because it doesn't allow you to use it on ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 365 applications with VBA programming. Written in clear terms and understandable language, the book includes systematic tutorials and contains both intermediate and advanced content for experienced VB developers. Designed to be comprehensive, the book addresses not just one Office application, but the entire Office suite. Check out Mastering VBA for Microsoft Office 365 today!

More ExcelTips (ribbon)

Hiding Errors on Printouts

If there are error values in a worksheet, you may not want those error values to appear on a printout. Excel actually ...

Discover More

Setting Default Print Margins

Don't like the print margins that Excel uses by default? You can change the default by changing the workbook on which ...

Discover More

Setting Print Titles

Excel allows you to specify certain rows or columns that will be repeated on the pages of a printout. Here's how to set ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

(Your e-mail address is not shared with anyone, ever.)

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is eight minus 4?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
OUR COMPANY
OUR PRODUCTS
OUR SITES
 

Copyright © 2025 Sharon Parq Associates, Inc.