Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Printing Multiple Selections.
You may have a need at times to print out a group of selections from different worksheets and have them appear on a single sheet of paper. Perhaps the easiest way to do this is to simply set up a "consolidation" worksheet that you would actually use for your printing. Follow these general directions:
Figure 1. The Paste Special dialog box.
The one big drawback to this approach is that if the worksheets from which you are copying have radically different formatting, you may not be able to merge them into a consolidated worksheet satisfactorily. (You will need to adjust the formatting in the consolidation sheet after pasting the different ranges.) In this case you may need to adjust formatting to get exactly the effect you desire.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (12204) applies to Microsoft Excel 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Excel here: Printing Multiple Selections.
Save Time and Supercharge Excel! Automate virtually any routine task and save yourself hours, days, maybe even weeks. Then, learn how to make Excel do things you thought were simply impossible! Mastering advanced Excel macros has never been easier. Check out Excel 2010 VBA and Macros today!
Spend a lot of time defining print areas in your workbooks? You might benefit by adding a Set Print Area tool to the ...
Discover MoreExcel allows you to specify an area of your worksheet that should be printed. Here's how to "lock" that area so it cannot ...
Discover MorePrint areas are a great way to define what, exactly, you want to print from a worksheet. When you copy worksheets, the ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
2016-04-04 11:22:19
Steve Adams
Another option is to use the camera tool (which can be added to the quick access toolbar from the list of commands not in the ribbon).
On the source sheet (which will need to be unprotected while capturing the area desired), you can select the desire block and then click the camera tool. Switch to the destination sheet and click to paste a link dynamic image. The image can be moved, resized, and cropped, etc. The image is linked to the source so changes to the source region will also appear in the linked image.
Advantage would be to use it where different column widths and row heights make the paste link of cells hard to position on one page.
2016-04-02 12:44:57
Robert C
Bill,
Excellent idea to paste and link onto a PowerPoint slide, the formatting is independent on each slide and I don't have to worry about formatting for each page.
Also, my team will not have to print it; but rather use the ppt directly onto their presentations... saving a lot of paper.
Thanks a lot for this tip, you just solved us three problems with this alternate solution.
Robert
2016-04-02 11:55:42
Bill
As another option, you could cut and paste to a Word document or PowerPoint slide.
Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2021 Sharon Parq Associates, Inc.
Please Note:
This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: 
Comments