Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Turning Off Display of Zeros for All Worksheets.

Turning Off Display of Zeros for All Worksheets

by Allen Wyatt
(last updated November 18, 2017)

2

King knows how to turn off the display of zeros in Excel for individual worksheets. He wants to turn it off by default so that every worksheet he opens, zeros are not displayed. If he wants zeros, he knows he can turn on the display of zeros.

One way to get this to happen is to set up your own default workbook. Follow these steps:

  1. Open a new Excel workbook.
  2. Set up the workbook the way you want it to appear, by default. (Make sure you turn off the display of zero values in the Options dialog box.)
  3. Choose Save As from the File tab of the ribbon, or press F12. Excel displays the Save As dialog box.
  4. In the Save As Type pull-down list at the bottom of the dialog box, select Excel Template (*.xltx).
  5. The file name you use should be Book.xltx.
  6. Save your newly created template in the XLStart folder. (Do not save it in the default template folder.)

If you are unsure of where the XLStart folder is located (step 6), use the Find feature of Windows to locate the folder. With the template in that folder, any time you create a new workbook, the settings within the workbook (including whether zero values are displayed or not) should be set according to however they were in the template.

Of course, this approach doesn't help with existing workbooks or with workbooks that you may receive from others. In that case, you may want to adopt the use of a couple of small macros that control the display of zero values.

Sub Display0()
    ActiveWindow.DisplayZeros = True
End Sub
Sub Hide0()
    ActiveWindow.DisplayZeros = False
End Sub

The first macro (Display0) turns on the display of zero values, while the second (Hide0) turns off the display. These could easily be assigned to toolbar buttons or shortcut keys so you don't have to wade through the Options dialog box to turn the display on and off.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the ExcelTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (12456) applies to Microsoft Excel 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Excel here: Turning Off Display of Zeros for All Worksheets.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Calculating Months of Tenure

Need to know the number of months between two dates? It's easy to figure out if you use the DATEDIF function.

Discover More

Making a Cell's Contents Bold within a Macro

When your macro is processing information in a worksheet, do you need to periodically make the contents of a cell bold? ...

Discover More

Removing Tabs Used to Indent a Paragraph

You get a document from a colleague and you notice that each paragraph starts with a tab character. Here are a couple of ...

Discover More

Professional Development Guidance! Four world-class developers offer start-to-finish guidance for building powerful, robust, and secure applications with Excel. The authors show how to consistently make the right design decisions and make the most of Excel's powerful features. Check out Professional Excel Development today!

More ExcelTips (ribbon)

Adding a Little Animation to Your Life

Tired of the same old boring Excel look? You can add some life to your worksheets by introducing some animation. Here's ...

Discover More

Saving Excel Configuration Settings

Excel lets you change lots of settings that affect the configuration of your system. At some point you may want to save ...

Discover More

Slash Key No Longer Works as Expected

Press the slash key and Excel may display a series of keyboard commands near the ribbon. If this behavior drives you ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is two more than 9?

2017-11-21 09:55:07

Nick from London

When I had the old tool bars not only did I have a macro toggling the display of Zero but the Tool Bar button swapped.

Most of my old custom buttons can be found on the ribbon but not this one.

It would be nice to replicate the old toolbar button but my Ribbon knowledge is not up to it anyone got a link, so an old dog can learn new tricks.

Nick


2017-11-18 05:43:26

Michael (Micky) Avidan

@To whom it may concern
I prefer (and did so) to use a SINGLE button placed on the QAT which Toggles the state of the Zero Display.
---------------------------
Sub Toggle_Zeros_Display()
ActiveWindow.DisplayZeros = Not (ActiveWindow.DisplayZeros)
End Sub
--------------------------
Michael (Micky) Avidan
“Microsoft®” Excel MVP – Excel (2009-2018)
ISRAEL


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.