Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Capturing a Screen.
by Allen Wyatt
(last updated January 27, 2018)
There may be times when you need to include a screen shot within your Excel worksheet. Windows makes it rather easy to capture a screen shot. In fact, there are a few ways you can do it. These tips (from our sister WindowsTips website) will help you track down the method that is best for your needs:
If the method you choose results in the screen shot being in the Clipboard, you can then paste it directly into your Excel worksheet. If, instead, the method results in a file being saved to disk, you can place the graphic file into a workbook just as you would any other graphic file.
If you prefer to edit the image before placing it in Excel, you can use your favorite graphic editing program to do the changes. Save the screen short in a graphics file (if your capture method doesn't do it automatically), do the editing, save the edited graphic, and then place it into your worksheet.
You should understand that once the screen is placed in your workbook, you can move and manipulate it the same as any other graphic. Also note that adding quite a few graphics to your worksheet can dramatically increase the size of the file in which your workbook is saved.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (12512) applies to Microsoft Excel 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Excel here: Capturing a Screen.
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