Written by Allen Wyatt (last updated January 28, 2021)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, and Excel in Microsoft 365
Chuck has a worksheet that, in one column, contains a series of IP addresses. These are in the familiar format of 192.168.2.1. If he sorts the addresses, they are not numerically sorted. For instance, Excel places 192.168.1.100 between 192.168.1.1 and 192.168.1.2. Chuck wonders if there is a way to sort a column of IP addresses so they appear in the proper sequence.
This happens because Excel views an IP address as text, not as a number or a series of numbers. There are a few ways you can work around the problem, a few of which I'll discuss in this tip. You should choose the approach that is right for your needs, as defined by your data and how you use that data.
One approach is to make sure that each octet of your IP addresses consist of three digits. (An octet is each part of the IP address, separated by periods.) For instance, instead of an address such as 192.168.1.1, you would use 192.168.001.001. This "front pads" each octet with zeros and, if all of your IP addresses are in this format, they will sort correctly.
If you prefer to use a formula to ensure the front-padding of each octet, you could use the following:
=TEXT(LEFT(A1,FIND(".",A1,1)-1),"000") & "." & TEXT(MID(A1,FIND( ".",A1,1)+1,FIND(".",A1,FIND(".",A1,1)+1)-FIND(".",A1,1)-1),"000") & "." & TEXT(MID(A1,FIND(".",A1,FIND(".",A1,1)+1)+1,FIND(".",A1, FIND(".",A1,FIND(".",A1,1)+1)+1)-FIND(".",A1,FIND(".",A1,1)+1)-1), "000") & "." & TEXT(RIGHT(A1,LEN(A1)-FIND(".",A1,FIND(".",A1,FIND( ".",A1,1)+1)+1)),"000")
This formula is quite long, but it is still a single formula. Place it in the column next to your first IP addresss (assuming that address is in cell A1) and then copy it down as many rows as required. When you do your sorting, sort by column B, and the addresses will be in the proper sequence.
If you work with a lot of IP addresses, you may want to create a user-defined function that will front-pad each octet of the IP address with zeros and then return a fully formatted IP. The following will perform the task:
Function FormatIP(IPAddr As String) As String Dim Dot1 As Integer Dim Dot2 As Integer Dim Dot3 As Integer Dim Octet1 As String Dim Octet2 As String Dim Octet3 As String Dim Octet4 As String Dot1 = InStr(1, IPAddr, ".", vbTextCompare) Dot2 = InStr(Dot1 + 1, IPAddr, ".", vbTextCompare) Dot3 = InStr(Dot2 + 1, IPAddr, ".", vbTextCompare) Octet1 = Left(IPAddr, Dot1-1) Octet2 = Mid(IPAddr, Dot1+1, Dot2-Dot1-1) Octet3 = Mid(IPAddr, Dot2+1, Dot3-Dot2-1) Octet4 = Mid(IPAddr, Dot3+1, Len(IPAddr)) FormatIP = Right("000" & Octet1, 3) & "." FormatIP = FormatIP & Right("000" & Octet2, 3) & "." FormatIP = FormatIP & Right("000" & Octet3, 3) & "." FormatIP = FormatIP & Right("000" & Octet4, 3) End Function
In Excel, then, you could use the UDF in this manner, assuming your original IP address in in cell A1:
Another approach is to simply divide the IP addresses into separate columns, putting each octet in its own column. This is easy to do if you use the Text to Columns tool, in this manner:
Figure 1. The beginning of the Convert Text to Columns Wizard.
Once done, you can sort the four columns as you would normally sort numbers. Then, when you want to put the IP addresses back together, you could use a formula such as this:
=A1 & "." & B1 & "." & C1 & "." & D1
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (13481) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Microsoft 365.
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