Written by Allen Wyatt (last updated October 16, 2024)**This tip applies to** Excel 2007, 2010, 2013, 2016, 2019, and Excel in Microsoft 365

Chuck has a worksheet that, in one column, contains a series of IP addresses. These are in the familiar format of 192.168.2.1. If he sorts the addresses, they are not numerically sorted. For instance, Excel places 192.168.1.100 between 192.168.1.1 and 192.168.1.2. Chuck wonders if there is a way to sort a column of IP addresses so they appear in the proper sequence.

This happens because Excel views an IP address as text, not as a number or a series of numbers. There are a few ways you can work around the problem, a few of which I'll discuss in this tip. You should choose the approach that is right for your needs, as defined by your data and how you use that data.

One approach is to make sure that each octet of your IP addresses consist of three digits. (An octet is each part of the IP address, separated by periods.) For instance, instead of an address such as 192.168.1.1, you would use 192.168.001.001. This "front pads" each octet with zeros and, if all of your IP addresses are in this format, they will sort correctly.

If you prefer to use a formula to ensure the front-padding of each octet, you could use the following:

=TEXT(LEFT(A1,FIND(".",A1,1)-1),"000") & "." & TEXT(MID(A1,FIND( ".",A1,1)+1,FIND(".",A1,FIND(".",A1,1)+1)-FIND(".",A1,1)-1),"000") & "." & TEXT(MID(A1,FIND(".",A1,FIND(".",A1,1)+1)+1,FIND(".",A1, FIND(".",A1,FIND(".",A1,1)+1)+1)-FIND(".",A1,FIND(".",A1,1)+1)-1), "000") & "." & TEXT(RIGHT(A1,LEN(A1)-FIND(".",A1,FIND(".",A1,FIND( ".",A1,1)+1)+1)),"000")

This formula is quite long, but it is still a single formula. Place it in the column next to your first IP addresss (assuming that address is in cell A1) and then copy it down as many rows as required. When you do your sorting, sort by column B, and the addresses will be in the proper sequence.

If you work with a lot of IP addresses, you may want to create a user-defined function that will front-pad each octet of the IP address with zeros and then return a fully formatted IP. The following will perform the task:

Function FormatIP(IPAddr As String) As String Dim Dot1 As Integer Dim Dot2 As Integer Dim Dot3 As Integer Dim Octet1 As String Dim Octet2 As String Dim Octet3 As String Dim Octet4 As String Dot1 = InStr(1, IPAddr, ".", vbTextCompare) Dot2 = InStr(Dot1 + 1, IPAddr, ".", vbTextCompare) Dot3 = InStr(Dot2 + 1, IPAddr, ".", vbTextCompare) Octet1 = Left(IPAddr, Dot1-1) Octet2 = Mid(IPAddr, Dot1+1, Dot2-Dot1-1) Octet3 = Mid(IPAddr, Dot2+1, Dot3-Dot2-1) Octet4 = Mid(IPAddr, Dot3+1, Len(IPAddr)) FormatIP = Right("000" & Octet1, 3) & "." FormatIP = FormatIP & Right("000" & Octet2, 3) & "." FormatIP = FormatIP & Right("000" & Octet3, 3) & "." FormatIP = FormatIP & Right("000" & Octet4, 3) End Function

In Excel, then, you could use the UDF in this manner, assuming your original IP address in in cell A1:

=FormatIP(A1)

Another approach is to simply divide the IP addresses into separate columns, putting each octet in its own column. This is easy to do if you use the Text to Columns tool, in this manner:

- Make sure there are three blank columns to the right of your IP addresses.
- Select the range of cells containing the IP addresses.
- Display the Data tab of the ribbon.
- Click the Text to Columns tool, in the Data Tools group. Excel starts the Convert Text to Columns Wizard. (See Figure 1.)
- Choose the Delimited radio button.
- Click on Next.
- Select the checkbox next to Other and, to the right of the check box, enter a period.
- Click on Finish.

** Figure 1.** The beginning of the Convert Text to Columns Wizard.

Once done, you can sort the four columns as you would normally sort numbers. Then, when you want to put the IP addresses back together, you could use a formula such as this:

=A1 & "." & B1 & "." & C1 & "." & D1

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2024-10-19 05:45:56

jamies

I normally try to only use functions etc. that are in the basic 2010 Excel version

There are now so many different versions - year numbers, .com. and Basic, home, Pro, Pro-Plus,

as well as the facilities that are accessible with E1, 3, 5 licences and canary versions

I'll be looking at the facilities in your toolbox - when I get my sandbox system running.

And I note the (2016) comment re. using

Ar(P) = Right(Ar(P) + 1000, 3)

From

Michael (Micky) Avidan

“Microsoft® Answers" - Wiki author & Forums Moderator

“Microsoft®” MVP – Excel (2009-2017)

2024-10-18 15:44:26

J. Woolley

=CONCAT(TEXT(TEXTSPLIT(A1, "."), "000"))

is excellent if copied down column B. Then column A can be sorted by column B (Alt+A+SS). Or the following dynamic array formula in cell C1 will return column A sorted by column B:

=SORTBY(A:A, B:B)

But CONCAT requires Excel 2019, TEXTSPLIT currently requires Excel 365, and SORTBY requires Excel 2021.

Using functions available in My Excel Toolbox, jamies' formula can be replaced by the following:

=JoinAsText("", TRUE, TEXT(SplitText(A1, "."), "000"))

And this array formula in cell C1 will return column A sorted by column B:

=GetCols(SortPlus(A:B, 2), 1)

When using pre-2021 versions of Excel without support for dynamic arrays, review the PDF file UseSpillArray.pdf.

See https://sites.google.com/view/MyExcelToolbox/

2024-10-16 05:25:23

jamies

=CONCAT(TEXT(TEXTSPLIT(A1,"."),"000"))

(OK using the new function)

2021-02-09 15:57:39

Patrick.Burwell

Then reorg with...

=concat(A1,".",B1,".",C1,".",D1)

NOTE: To get the /24 off the end of an address with the mask, like 10.1.1.0/24, you have to delimit again by "/" and then the process becomes two-step with an extra step to add the forward slash (/) back after the prior step, all to another column. Then copy and paste to a column as text, to preserve as text.

Note: All the other options with text formula are very long BS.

-Have fun!

2020-10-30 10:18:45

sunny bafna

Thank you very much it helped !!! Kudos.

2020-09-15 11:29:13

Roy

=TEXTJOIN("",FALSE,TEXT(FILTERXML("<Group><Members>"&SUBSTITUTE(C1,".","</Members><Members>")&"</Members></Group>","//Group/Members"),"000"))

It uses the FILTERXML() approach for splitting data (that takes up most the line as the "tags" I chose for clarity are not single characters meant to shorten it). Then TEXT() to achieve the three character sets for sorting. Finally, TEXTJOIN() puts it all back together in a single cell.

It will handle any length string that is divided by the "." so IPV4 and IPV6 both come out just fine.

It is text but that doesn't matter as the pieces were padded to three characters so an "alphabetical" (or "A-Z") type sort works perfectly. And the padding, and not putting the "." characters back in, doesn't matter because it's the original column that is "human readable" to borrow from the barcoding world.

Sorting dates using "YYYYMMDD" works perfectly alphabetically as well for the same kind of reason as here.

However, the above approach does not lend itself to SPILL functionality as TEXTJOIN() puts EVERYTHING together so a range inside the SUBSTITUTE() will get one (very) long string, not a column of values to sort on.

2020-03-11 12:58:57

Scott

Assuming your IP Address is in Cell A2, Use this formula in a separate column and sort on it.

=VALUE( LEFT(SUBSTITUTE(A2, ".", " "), 3 ))*2^24

+ VALUE( MID(SUBSTITUTE(A2, ".", " "), 8, 5 ))*2^16

+ VALUE( MID(SUBSTITUTE(A2, ".", " "), 15, 7))*2^8

+ VALUE(RIGHT(SUBSTITUTE(A2, ".", " "), 3 ))

2019-09-28 20:17:47

Peter Atherton

Excel 2010 brought in the TEXTJOIN function that makes joining cells values easy. The syntaxt is TEXTJOIN(Delimiter, Ignore_empty, range)

So the expression =D2&"."&E2&"."&F2&"."&G2 could be rewritten as =TEXTJOIN(".",True,D2:G2)

However, if you have the Home & Student version of Office, you will not have this function available. Here is a VB Version, it is not as versatile as the Microsoft function but it has the option to join the cells in reverse order; I was playing around with binary numbers as the time so I added this option.

Function VBTEXTJOIN(ByVal ref As Range, _

Optional separator As String = ", ", _

Optional include_blanks As Boolean = False, _

Optional Order As Integer = 0) As String

Dim c As Range, str As String, x As Integer

x = Len(separator)

Select Case Order

Case Is = 0

For Each c In ref

If include_blanks = False And Len(c) > 0 Then

str = str & c & separator

ElseIf include_blanks Then

str = str & c & separator

End If

Next c

GoTo ReturnJoin

Case Is > 0

For Each c In ref

If include_blanks = False And Len(c) > 0 Then

str = c & separator & str

ElseIf include_blanks Then

str = c & separator & str

End If

Next

End Select

ReturnJoin:

VBTEXTJOIN = Left(str, Len(str) - x)

End Function

So to concatenate D2:G2 you would enter VBTEXTJOIN(D2:G2,".")

2019-09-28 12:58:29

Willy Vanhaelen

@Bill A

You even don't need CONCATENATE. This is shorter:

=D2&"."&E2&"."&F2&"."&G2

2019-09-27 12:37:11

Bill A

@Jason, You don't need Notepad++ . Excel has a nice feature called CONCATENATE

=CONCATENATE(D2,".",E2,".",F2,".",G2)

Puts your IP address back together

2019-08-24 00:33:07

Lon

Allen, this was super helpful, thanks for all the details. The Macro worked perfectly.

2017-07-10 18:42:36

Jason

Paste your list of IP addresses on line 2 in any column.

Select the column.

Go to the Data tab.

Click Text to Columns.

Click Delimited.

Click Next.

Check "Others" and enter a period.

Click Finish.

Now your IP addresses will be split across four columns.

Highlight those four columns.

Go to the Home tab.

Click Sort & Filter.

Click Filter.

Now line 1 will have a drop-down sort menu for each column.

Start at the 4th column, click the drop-down menu. Sort Smallest to Largest

Repeat for the 3rd column, then the 2nd, then the first.

All of your IP addresses are now sorted.

Highlight all of the IP addresses and copy.

Paste into Notepad++

Double click on the space between two numbers (where a period should go)

Press CTRL F

Click the Replace tab

"Find what" should be filled with the space you double clicked.

Click "Replace with" and type in a period.

Click Replace All.

Your sorted IP addresses are now recombined.

In Excel, you can disable Text to Columns by highlighting a column, Clicking Text to Columns in the Data tab, click Next with Delimiter marked, uncheck all delimiter boxes and pressing Finish.

Now you can safely paste the sorted IP addresses back into Excel.

Once you get the hang of it you can sort any number of IPs in about 30 seconds.

This could be faster with a way to recombine the IPs within Excel, but I don't know how.

2017-03-28 09:58:21

MIchael Armstrong

What was @debbie's solution? I often see references to comments that aren't there. Wazzup with that?

2017-03-27 16:47:20

Justin Grote

Easier than having to edit it every time if your IP addresses aren't in the "A" column

=TEXT(MID([@IPv4],1,FIND(".",[@IPv4])),"000")&"."&TEXT(MID([@IPv4],FIND(".",[@IPv4])+1,FIND(".",[@IPv4],FIND(".",[@IPv4])+1)-1-FIND(".",[@IPv4])),"000")&"."&TEXT(MID([@IPv4],FIND(".",[@IPv4],FIND(".",[@IPv4])+1)+1,FIND(".",[@IPv4],FIND(".",[@IPv4],FIND(".",[@IPv4])+1)+1)-1-FIND(".",[@IPv4],FIND(".",[@IPv4])+1)),"000")&"."&TEXT(MID([@IPv4],FIND(".",[@IPv4],FIND(".",[@IPv4],FIND(".",[@IPv4])+1)+1)+1,LEN([@IPv4])),"000")

2016-10-17 08:51:45

debbie

my solution was the easiest of all the comments you have there.

2016-10-17 06:18:01

Willy Vanhaelen

I tried but it crashes because I always use the Option Explicit statement. So I had to add an 8th line "Dim P As Integer" -:)

But you can even go for 6 lines if you delete "Dim Ar As Variant" but then you must also delete the Option Explicit statement which is not recommended and all you undeclared variables are then Variants.

2016-10-16 10:10:42

Michael (Micky) Avidan

Try "tiny" 7 Lines:

--------------------------------

Function FormatIP(IPAddr As String) As String

Dim Ar As Variant

Ar = Split(IPAddr, ".")

For P = 0 To 3

Ar(P) = Right(Ar(P) + 1000, 3)

Next

FormatIP = Join(Ar, ".")

End Function

--------------------------

Michael (Micky) Avidan

“Microsoft® Answers" - Wiki author & Forums Moderator

“Microsoft®” MVP – Excel (2009-2017)

ISRAEL

2016-10-15 05:51:42

Willy Vanhaelen

Function FormatIP(IPAddr As String) As String

Dim Ar As Variant

Ar = Split(IPAddr, ".")

Ar(0) = Right(Ar(0) + 1000, 3)

Ar(1) = Right(Ar(1) + 1000, 3)

Ar(2) = Right(Ar(2) + 1000, 3)

Ar(3) = Right(Ar(3) + 1000, 3)

FormatIP = Join(Ar, ".")

End Function

Simplicity is the ultimate sofistication (Leonardo du Vinci).

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