Please Note: This article is written for users of the following Microsoft Excel versions: 2007 and 2010. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Reordering the Display of a Data Series.

Reordering the Display of a Data Series

by Allen Wyatt
(last updated November 30, 2021)

4

When you create a chart in Excel, you may have a need to change the order in which the data series are displayed in the chart. One way to do this, of course, is to change the order of the data in the underlying worksheet range. For instance, you can sort the data in the worksheet range, and the change in order should be reflected in the chart based on that data.

Another way is to manually customize the chart to rearrange the data series. Follow these steps:

  1. Right-click on one of the data series that you want to move. Excel displays a Context menu.
  2. Select the Select Data option from the Context menu. Excel displays the Select Data Source dialog box. (See Figure 1.)
  3. Figure 1. The Select Data Source dialog box.

  4. In the list of data series at the left of the dialog box, click once on the one you want to move.
  5. Use the Up Arrow and Down Arrow buttons to reposition the selected data series.
  6. When finished, click OK.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (6237) applies to Microsoft Excel 2007 and 2010. You can find a version of this tip for the older menu interface of Excel here: Reordering the Display of a Data Series.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

How Word Treats Normal.dot

Templates are at the core of how Word creates and formats documents. From the earliest days of Word, the most basic of ...

Discover More

Spelling Out Page Numbers

If your document is more than a couple of pages long, adding page numbers is a nice finishing touch. If you want, you can ...

Discover More

Changing Ribbon Tool Defaults

The tools available on the Ribbon allow you to easily format information in a worksheet. If you'd like those tools to ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More ExcelTips (ribbon)

Creating a Chart

Creating a graphic chart based on your worksheet data is easy. This tip provides a couple of different ways you can start ...

Discover More

Ignoring Empty Cells in a Chart

If the data you are using as the source for a chart includes some cells that are empty, you may want to exclude those ...

Discover More

Adjusting Your View of 3-D Graphs

Do you use Excel's charting capabilities to display three-dimensional views of your data? The program provides a way that ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 8 + 2?

2018-02-06 07:34:50

me

And how do I do this in vba scrip???


2018-01-16 03:23:02

gerdami

Unfortunately, after having reordered the data series, a click on the chart no longer shows the data range.


2015-06-08 11:19:09

Sophie

Allen, I tried this in Excel 2013, but all the options under Legend Entry (Series) are greyed out.


2014-05-21 12:53:32

Surendera M. Bhanot

People do not know much about the harts and Graph maipulations. The Tips recently appearing are making us wiser. Thanks Allen Wyatt for bringing them to us.


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.