Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Putting Cell Contents in Footers.

Putting Cell Contents in Footers

by Allen Wyatt
(last updated October 19, 2013)

6

You may find it helpful to sometime place the contents of a cell into the footer of a worksheet, and to have the footer updated every time the contents of the cell changed. The easiest way to do this is with a macro. The following is an example of a macro that will place the contents of cell A1 into the left side of the footer:

Private Sub Worksheet_SelectionChange(ByVal Target As Excel.Range)
    ActiveSheet.PageSetup.LeftFooter = Range("A1").Text
End Sub

The macro is run every time Excel does its normal recalculation—meaning every time the contents of any cell changes or someone presses F9. If you want the contents to be in a different part of the footer, you can change LeftFooter to CenterFooter, or RightFooter.

To apply any formatting to the footer other than the default you will need to add special formatting codes, and you can also use special data codes that Excel recognizes for headers and footers. Both the special formatting and special data codes are quite lengthy and have been covered in other issues of ExcelTips.

If you are working with a very large worksheet, then changing the footer every time Excel recalculates may unnecessarily slow down your computer. After all, the footer remains invisible to the user until such time as the worksheet is actually printed. In this case, you simply need to rename the above macro to some other name that you would then manually execute as the last step before printing a worksheet.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (8965) applies to Microsoft Excel 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Excel here: Putting Cell Contents in Footers.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

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What is 6 + 0?

2016-07-27 08:36:58

Willy Vanhaelen

@Nick Cory

The macro presented in this tip is an excelent example of how you should NOT do it. This macro runs whenever the cell pointer is moved in the worksheet. This is rediculous.

The goal is that the footer reflects the contents of cell B7 and only when this cell changes the macro should run. This can be done in this way:

Private Sub Worksheet_Change(ByVal Target As Excel.Range)
If Target.Address = "$B$7" Then PageSetup.LeftFooter = Range("B7").Text
End Sub

IMPORTANT: this macro must be entered in de code page of the sheet who's footer you want to change. Simply right click the sheet's tab and select "View code". That's the place to be. Copy the 3 line macro above there. Do not change it's name. This macro cannot be seen in the list of macros, it runs autmatically.


2016-07-26 05:58:48

Nick Cory

Hi
I cannot get this to work. If I "create new macro" with the name "AutoFooter" it places this text automatcially at the start:

Sub AutoFooter()

End Sub

Regardless of where I then place the text:
Private Sub Workbook_SheetSelectionChange(ByVal Sh As Object, ByVal Target As Range)
ActiveSheet.PageSetup.CenterFooter = Range("B7").Text
End Sub

it is not seen to create the footer.

If I deleted the text
Sub AutoFooter()

End Sub

the macro disappears altogether from the list of macros.
My spreadsheet has only one worksheet but that has 80 pages.


2016-06-08 09:02:36

Janine Tremblay

I am using Office 2013 and need to do exactly what's described above, I understand (generally) how simple macros work but can't get this to work (running and testing on 2007). Specifically, I want my right footer set to reference a specific cell in the sheet it's running from, is this possible?
Thank you


2015-03-28 08:38:14

Steve P

Tried my best, but didn't really follow it.

Is it possible to have it in layman's terms.

Thanks
Steve


2013-12-10 16:28:40

Roger Shaw

Oops... the Tip as written, refers to a 'Worksheet_SelectionChange' event and does work (as written) if you put the code in the individual Worksheet Object - 'SheetN (Name)'. It runs only on that worksheet.

What I submitted was an Event Procedure (in the 'ThisWorksheet' object). This runs for every worksheet change.

If you use both, the Worksheet procedure runs first, then the Workbook procedure runs last.


2013-12-10 15:38:19

Roger Shaw

Using Excel 2010: this does not work as written - the function call has changed to this MS added an argument):

Private Sub Workbook_SheetSelectionChange(ByVal Sh As Object, ByVal Target As Range)

Make this change, and it works!


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