Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and Excel in Microsoft 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Relative Worksheet References when Copying.
Written by Allen Wyatt (last updated November 23, 2019)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, and Excel in Microsoft 365
When you copy a formula from one cell to another, Excel automatically updates any relative references within the formula based on the target that is receiving the formula. For instance, assume that cell B7 contains the following formula:
=B6+A7
If you copy this formula to cell D22, Excel automatically updates the references, so they are relative to cell D22, as shown here:
=D21+C22
When you are copying formulas from one worksheet to another, and the formula contains a reference to a previous worksheet, Excel doesn't do this type of formula updating—at least not on the worksheet names. For instance, let's say you have three worksheets named January, February, and March—in that order. On the February worksheet you have the following formula:
=January!B7*1.075
If you copy this cell to the March worksheet, Excel will automatically change the B7 reference (if necessary), but it won't change the sheet name (January, which was "one less" than the sheet on which the formula first occurred) to the adjusted relative sheet name (February, which is "one less" than the sheet to which the formula is being copied).
If you have only a few worksheet references in your copied formulas, it is fairly easy to just edit the formulas, so they reference the proper worksheet. The task can quickly become a nightmare, however, if you have dozens or hundreds of such references.
The solution is to do a simple search-and-replace operation in Excel, as outlined here:
Figure 1. The Replace tab of the Find and Replace dialog box.
The formulas in the worksheet are now updated so they refer to the proper worksheet.
Notice in steps 4 and 5 that what you are searching for and replacing it with is not the straight month names. This is done because the month names alone (January, February, etc.) could easily occur in other places in the worksheet without being part of a formula. You don't want to change these instances, so the extra characters are included to help narrow down the search.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (9869) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Microsoft 365. You can find a version of this tip for the older menu interface of Excel here: Relative Worksheet References when Copying.
Solve Real Business Problems Master business modeling and analysis techniques with Excel and transform data into bottom-line results. This hands-on, scenario-focused guide shows you how to use the latest Excel tools to integrate data from multiple tables. Check out Microsoft Excel 2013 Data Analysis and Business Modeling today!
Separating text values in one cell into a group of other cells is a common need when dealing with text. Excel provides a ...
Discover MoreBefore you go about deleting rows and columns helter-skelter, it is a good idea to determine if there is anything in the ...
Discover MoreImporting data into Excel that was generated in other programs can have some interesting side effects. For instance, you ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
2020-07-29 18:03:58
Grateful Excel User
THANK YOU SO MUCH... I needed to reference 30 spreadsheets (12 cells each) in one "Totals" spreadsheet... This would have been 360 different formulas... Your "Replace" suggestion was a tremendous help!!
Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2024 Sharon Parq Associates, Inc.
Comments