Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Printing Multiple Worksheet Ranges.

Printing Multiple Worksheet Ranges

Written by Allen Wyatt (last updated May 14, 2022)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365

2

If you have multiple named ranges that you want to print (and the ranges are on the same worksheet), you may be wondering how you can easily do this in Excel. The easiest way is by following these steps:

  1. Make sure the worksheet whose named ranges you want to print is selected.
  2. Display the Page Layout tab of the ribbon.
  3. In the Page Setup group click the Print Area tool and then click Clear Print Area. This clears the print area, just in case one was previously defined.
  4. Using the Name Box drop-down list (right above cell A1), select the first named range you want printed.
  5. Hold down the Ctrl key and use the Name Box drop-down list to select each of the other named ranges you want to print.
  6. In the Page Setup group click the Print Area tool and then click Set Print Area. Excel marks each of your ranges as part of the print area.
  7. Print as you normally would.

Be aware that when you print in this manner, Excel does not run your ranges together—it starts each range on a new page.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (6789) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365. You can find a version of this tip for the older menu interface of Excel here: Printing Multiple Worksheet Ranges.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Deleting Dates within Text Strings

Finding and replace dates contained within other text in a cell can be a bit tricky. This tip looks at some approaches to ...

Discover More

Viewing More of the Left Margin Area

When working in Draft or Normal view, you may want to view the area just to the left of the document's left margin. ...

Discover More

Selecting Text in Linked Text Boxes

Text boxes are often used as design elements in a document layout. If you have linked text boxes, you may have noticed ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More ExcelTips (ribbon)

Using a Macro to Set a Print Range

Excel allows you to specify a print range that defines what should be printed from a given worksheet. This tip shows how ...

Discover More

Adding the Set Print Area Tool

Spend a lot of time defining print areas in your workbooks? You might benefit by adding a Set Print Area tool to the ...

Discover More

Dynamically Setting a Print Area

You can define, in your worksheet, an area that you want printed. If you want this print area to be dynamic, based on the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

(Your e-mail address is not shared with anyone, ever.)

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 7 - 7?

2022-05-15 10:33:55

J. Woolley

My Excel Toolbox includes the DynamicImage macro, which is similar to the Camera Tool or Home > Paste > Linked Picture. The DynamicImage macro copies a range of cells and pastes it as a dynamic image in any sheet of any workbook. Several images can be copied to a sheet. Cell values retain their original format. Each image includes visible portions of shapes or charts from the copied range. Any changes in a copied range will be reproduced in its dynamic image. The result is a simple dashboard, which can be printed in the usual way.
See https://sites.google.com/view/MyExcelToolbox

2022-05-14 11:48:25

Tomek

Just wondering, if there is a simple way to print multiple ranges (non-contiguous or even from different sheets) such that they will print on the same page. Sometimes I created a helper sheet with references to those ranges, but if you need to format the resulting sheet, it becomes to tedious.

Any better ideas?

This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
OUR COMPANY
OUR PRODUCTS
OUR SITES
 

Copyright © 2025 Sharon Parq Associates, Inc.