Please Note: This article is written for users of the following Microsoft Excel versions: 2007 and 2010. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Changing Links.

Changing Links

by Allen Wyatt
(last updated September 19, 2016)

4

You already know that Excel allows you to establish links between your workbook and other objects, such as graphics, Word documents, and other items. (We're talking regular links here, not hyperlinks.) There may come a time when you wish to change the links. For instance, you may have a picture linked in your workbook, and you want to change the location of the picture (to a different directory or drive). Excel allows you to change your link so it can point to the proper file as the source of the object in the workbook.

To change links in this manner, follow these steps:

  1. Display the Data tab of the ribbon.
  2. In the Connections group, click the Edit Links tool. Excel displays the Edit Links dialog box. (See Figure 1.)
  3. Figure 1. The Edit Links dialog box.

  4. Select the link you want to change.
  5. Click on Change Source. Excel displays the Change Source dialog box.
  6. Use the controls in the dialog box to locate and select the file that will serve as the new source of the link.
  7. Click Open. Excel updates the link to reflect the new source you specified.
  8. Make any additional link changes necessary by repeating steps 2 through 5.
  9. Click on OK.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (7364) applies to Microsoft Excel 2007 and 2010. You can find a version of this tip for the older menu interface of Excel here: Changing Links.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is seven less than 7?

2017-08-16 15:25:55

Sounak

The steps work just fine. Just that when you change the source, keep the new file open on your system for faster updates!


2017-01-24 08:47:00

majoy

i tried this and it worked for me, however when i try to change the links, a pop-up box appears that says "Microsoft Excel cannot find 'THEPRINCE' on 'POS_V2.xlsx'"
Note that my filename is POS_V2.xlsx and that the files were created by another person in another computer and sent to me via email. Kindly assist me. Thank you so much!


2016-11-25 14:55:04

James McGee

this does not help me locate where in my spreadsheet the links are. If I break the link, how do I know where the broken link - un-updated cell is?

Every tip has the same answer and it is useless to me.


2016-11-05 07:24:03

Andrew Hight

I tried this however it does not update the links. I am trying to link to the source workbook that has been copied to a new location.

All I get is numerous 'reference is not valid' error messages despite the fact it has been working fine in the old location and the copy is identical.

Please Help....


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